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Governance Officer

2 months ago

London, Greater London, United Kingdom The Institution of Civil Engineers (ICE) Full time
About the Role

We are seeking a highly organized and detail-oriented Governance Officer to provide efficient and effective support to the Trustee Board and Council operations at The Institution of Civil Engineers (ICE).

Key Responsibilities
  • Customer Focus
    • Interact with candidates in producing material for Trustee Board and Council election ballots.
    • Assist the Governance Manager in ensuring the smooth running of ICE ballot processes.
    • Ensure the accurate production of the annual register of interests.
    • Liaise with Trustees and obtain their related party transactions.
    • Provide advice on the interpretation of the Royal Charter and By-laws.
    • Progress arrangements for the annual Trustee Board Strategy Meeting.
    • Assist in developing confidential citations for Honours.
    • Provide first-line advice and guidance on Governance enquiries.
    • Respond to ad-hoc enquiries from the President, Vice Presidents, Trustees, Council members, and ICE staff.
  • Operational
    • Provide effective committee support to the Trustee Board and Council.
    • Manage the procurement of iPads for Trustees and Council members.
    • Update and maintain biographical details of Trustees and Council members.
    • Support the coordination of the annual review of ICE committees.
    • Produce and issue material for the annual Council Calendar and Committee booklet.
    • Review and maintain a five-year plan of potential candidates for Honours.
    • Support the execution of corporate governance issues and preparation of Royal Charter and By-law changes.
    • Support projects to improve or develop the Governance or Administration of the ICE.
  • Financial
    • Monitor and process expense claim forms of Trustees and Council members.
    • Monitor costs for the Trustees Annual Strategy meeting.
    • Facilitate the registration of new Trustees and Council members on the ICE's Corporate Travel Portal.
    • Seek information on Trustees/Council members annual travel patterns.
Requirements
  • Good understanding of committee protocol, understanding of governance and decision-making processes, excellent written and verbal English.
  • Intermediate user of Microsoft Package, MS Teams and intermediate minute-taking skills.
  • Ability to develop good working relationships, particularly with trustees and member volunteers.
  • Background in committee practices and processes, including minute writing, managing tasks to meet deadlines and working under own initiative.
  • Exposure in a Governance or Secretariat Team, managing data systems, working with senior executives, working on confidential policy matters and understanding technical/scientific/engineering terminology is desirable.
  • Excellent time management skills, ability to plan, excellent customer service skills, great communication skills, attention to detail, teamwork, discretion, logical approach, willingness to improve systems and processes.
What We Offer
  • Hybrid working
  • 25 days holiday + 8 Public holidays + Christmas shutdown
  • Up to eight per cent of salary contributed to a personal pension scheme
  • Annual £100 allowance towards your wellbeing
  • 24-hour employee support line
  • Death in service benefit equivalent to one year's salary
  • Interest free season ticket loan
  • Cycle to work scheme
  • Big Gym membership savings with the GymFlex scheme
  • Your Rewards discount scheme