Office Administrator Lead

1 week ago


Richmond, Greater London, United Kingdom The Advocate Group Full time

The Advocate Group is seeking an experienced Office Administrator Lead to join their team in Richmond. As a key member of the Marketing Leadership Team, you will be responsible for providing administrative support, maintaining diaries, arranging meetings, and coordinating conferences.

Job Overview:

  • Provide high-level administrative support to the Marketing Leadership Team.
  • Maintain and manage Marketing VP diaries, arranging meetings, booking meeting rooms/software links.
  • Coordinate Marketing VP meetings and conferences, including venue/hotel booking, travel, and catering.
  • Attend meetings, take minutes, track and maintain action items to closure.
  • Create PowerPoint presentations, Word documents, and Excel spreadsheets.
  • Prepare and submit multi-currency expense reports.
  • Create and manage purchase orders, ensuring payment of invoices with the EMEA finance team.
  • Conduct specific projects and research on behalf of the Marketing Team, managing information flow accurately and timely.
  • Maintain office systems, data management, and electronic filing as needed.
  • Efficiently administer Marketing legal contracts and other documentation.
  • Implement new processes and procedures to streamline work.
  • Perform other ad hoc duties as required by the Marketing Team, adapting to the evolving needs of the business.

Skills and Qualifications:

  • Team player with the ability to build and maintain strong working relationships with internal and external stakeholders.
  • Flexible, 'can-do' attitude with high attention to detail.
  • PASSIONATE, INTELLIGENT, RESILIENT, AND HIGHLY MOTIVATED.
  • Proven experience providing high-level administrative support.
  • Intermediate to advanced proficiency in MS Office 365 (PowerPoint, Excel, Word).
  • Demonstrated ability to manage and own projects.
  • Highly organized and efficient with outstanding time management skills and the ability to prioritize effectively.
  • Ability to work well under pressure and meet strict deadlines while remaining calm and professional.
  • Maintain confidentiality of company and employee information at all times.
  • Comfortable working alongside and communicating with decision-makers at all levels.
  • Self-motivated and able to work independently in a dynamic, fast-paced environment.
  • Willingness to travel for meetings and events as required.

Estimated Salary: £25,000 - £30,000 per annum, depending on experience.



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