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Office Manager UK/IRL

1 month ago

Gerrards Cross, Buckinghamshire, United Kingdom Argenx Full time

About the Role

Argenx is seeking an experienced Office Manager to join our UK team in Gerrards Cross. As a key member of our operations team, you will be responsible for maintaining key processes, providing administrative support, and ensuring the operational efficiency of our UK office.

Key Responsibilities

  • Coordinate daily calendars of the Leadership team and liaise with executives/senior management to schedule meetings and handle logistics.
  • Book all necessary executive travel and reconcile and process expenses promptly, in line with the company's travel policy.
  • Supervise office mailings and oversee package delivery/shipping.
  • Assist with the creation and management of the argenx local website.
  • Main point of contact for Regus / Spaces & IT.
  • Work closely with other Management assistants within argenx.

Events and Logistics

  • Manage logistic planning and organization for Medical Affairs (Scientific meetings) and Commercial (congresses) directly or in collaboration with external partners.
  • Plan and manage internal team meetings, off-site events, and local corporate activities.
  • Manage business-related meeting arrangements internally and externally.
  • Support development and production of congress material.
  • Coordinate with Regional Event manager on Regional events (local participants, registration, etc.).
  • Manage legal and compliance declarations (transparency, submissions, etc.).

Legal Admin & Accounting Administration

  • Manage vendor & PR/PO creation and distribution.
  • Manage all incoming invoices in collaboration with AP.
  • Main point of contact for finance support in the UK.
  • Manage contract and price negotiations with vendors & service providers.
  • Coordinate contracting process for all departments in collaboration with Legal (contract requests, follow-up, signatures, filing, etc.).

HR Support

  • Coordinate with HR for material order and delivery for new hires.
  • Plan and manage the onboarding process for new hires, including new accesses, updating distribution lists.
  • Manage all local mandatory requirements.

Material Review Process

  • Coordinate, manage all material distribution for review, QC material, follow-up on material status, track approvals.
  • Maintain reviewers database, grant new accesses, remove accesses, adapt reviewers if needed, train new reviewers, agency, or project owner on system.
  • Manage Material Review Committee meetings, plan, lead, and update/feedback material status to Project owners.

Requirements

  • Minimum 5 years proven experience as an administrative assistant in a fast-paced, emerging organization.
  • In-depth experience in operating role.

What We Offer

  • Competitive salary with extensive benefits.
  • Chance to grow and be a part of a team driven by purpose, creativity, innovation, and science.

About Argenx

Argenx is a fast-growing global immunology company committed to improving the lives of people suffering from severe autoimmune diseases. We translate immunology breakthroughs into a world-class portfolio of novel antibody-based medicines.