Assistant Property Manager

4 days ago

London, Greater London, United Kingdom Canada Water Full time

About the Role

We are seeking a highly organized and detail-oriented Assistant Property Manager to join our team at Canada Water. As a key member of our property management team, you will provide administrative support to the Property Manager and contribute to the smooth operation of our Broadgate estate.

Key Responsibilities

  • Support the Property Manager in advancing client relations and maintaining open communication with occupier representatives.
  • Assist in updating records of compliance with operational processes and procedures.
  • Procure quoted costs and information to facilitate the production and management of the building service charge budget.
  • Ensure health and safety, emergency procedures, and safe working practices are enforced and conform to current legislation.
  • Support the Property Manager in undertaking regular physical inspections of completed works and service contracts.
  • Manage routine correspondence and lead on administrative duties to support the efficient running of the building management office.
  • Assist in ensuring that service specifications, contracts, and associated documentation represent the service requirements of the premises.
  • Track and process service invoices and produce management accounts.
  • Manage the computerized building concept PPM/Help Desk facility.
  • Set up and edit buildings and locations, insert and edit instruction sets, resources, and asset registers.
  • Check outstanding tasks and generate reports.
  • Arrange with contractors the design and implementation of landscaping and decorative planting.
  • Take ownership of the Broadgate estate's vision and values.

About You

  • Strong administration skills and experience in property management.
  • Health and safety knowledge and certification.
  • Budget management and specification experience.
  • Helpdesk system experience and basic IT skills.

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