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Accounts Payables Supervisor 6-Month FTC

2 months ago

Guildford, Surrey, United Kingdom Inventum Group Full time
Accounts Payable Supervisor Job Description

We are seeking an experienced and detail-oriented Accounts Payable Supervisor to oversee our accounts payable department.

The ideal candidate will be responsible for managing the firm's financial obligations, ensuring timely and accurate processing of invoices, and maintaining strong relationships with vendors and internal stakeholders.

This role requires a strong understanding of accounting principles, excellent organizational skills, and the ability to lead a team effectively.

Key Responsibilities:
  • Supervise and coordinate all work coming through the Southern AP function, liaising with the Supervisor in the Northern AP function.
  • Coordinate the training of new staff and support current staff with any new procedure changes and job role changes.
  • Responsible for staff recruitment in the department.
  • Take a proactive approach to improving processes and support the Finance Operations Manager/Controller with any changes to be made.
  • Ensure process changes are clearly documented for future reference by the team and new joiners.
  • Assist with the development and implementation of financial policies, ensuring they remain current and relevant.
  • Report to the line manager any employee concerns if they should be raised.
  • Contribute to the development of a risk management strategy.
  • Collaborate with other departments to resolve discrepancies and ensure smooth financial operations.
  • Assist with month-end and year-end closing processes, including reconciliations and audits.
  • Support the AP Clerk Roles when required:
    • Checking and posting expenses and raising any issues with another Supervisor or Finance Operations Manager/Controller.
    • Processing daily and weekly payments through our database and uploading them onto appropriate platforms. Posting exchange rate differences as required to ensure the entries can be reconciled.
    • Checking invoices uploaded and approved by fee earners on Chrome River invoice approval system and preparing them for export onto our 3E database in readiness for billing to clients or in preparation for the weekly office runs.
    • Investigating queries that we receive into our main inbox and distributing emails to the appropriate person within the team depending on the job role for that Looking into any returned monies and processing them in a timely manner for reconciliation.

Taking responsibility for completing or assisting with other ad-hoc queries or projects from the finance leadership team as may occur from time to time.

Inventum Group's approach to equity, diversity & inclusion

Inventum Group seeks talent from the widest pool possible. We are committed to fair and equitable recruitment processes, regardless of applicant's background or characteristics, and we actively encourage applications from underrepresented and diverse talent.

Please let us know if you require any adjustments to our application process. If you have any suggestions about how we can improve our processes, please do let us know - we want to do better.

Inventum Group's approach to job applications

It is Inventum Group's policy, as a matter of courtesy, to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual applicants. If we have not contacted you within three working days, your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.