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HR Operations Coordinator
2 months ago
About the Role
This is an exciting opportunity within the HR CoE team at Nomad Foods, playing an integral part in supporting the total COE. The role will primarily focus on supporting coordination activities within the Learning & Development and Talent Acquisition teams, ensuring the right content, access, and support are provided for a smooth delivery across BAU and project activities.
Key Responsibilities
Learning Coordination Support
Responsible for uploading content and supporting the management of programs within the Learning Management System (LMS). Ensures all content and programs are available in the LMS, taking an active role in building and improving functionality and content. Builds programs in the LMS, sends out communications, uploads training, and manages content. With support from IT/HRIS, helps with troubleshooting and resolving issues with the LMS via the service desk. Supports with reporting and extracting outputs from all HR CoE systems as part of regular COE cadence where requested.
Budget Coordination and Tracking
Supports across the HR CoE to track and manage the budget, ensuring all spend is accounted for, driving regular cadence across the HR CoE team to provide a transparent and up-to-date view on budget spend. Supports the HRD CoE with feeding budget up and into CPO/Finance to ensure consolidation into the total HR budget. Supports activities during the annual budget review and AP.
Team and Project Coordination and Support
Provides coordination and administrative support to the HR CoE team to organize key meetings and calls with stakeholders, as part of project/planning deliverables and/or HR CoE cadence meetings. Supports with workshop/training coordination and reporting on all projects and/or training programs as set up and directed by COE Lead. Supports across the COE with project coordination for key initiatives where required. Supports with systems access and queries/issues for all HR CoE systems with guidance from COE Leads. Supports on ad-hoc requests related to HR CoE where required.
Vendor Management
Supports across the HR CoE team to ensure management of suppliers, which may include supplier setup, payment queries, and invoice management, to organizing supplier visits, meetings, coordination of activities, supporting program delivery, etc. and manages/directs any supplier queries to the relevant internal lead to enable resolution. Provides support and coordination in all relevant activities for the HR CoE team.
TA Data Integrity
Provides support in processing hiring requisitions, role profiles, scopes of work, and contractor IR35 checks within the Applicant Tracking System (ATS). Acts as a Nomad Foods superuser, maintaining and updating the system when required. Maintains TA trackers and manages the Nomad Foods recruitment email inbox and ensures prompt response to enquirers as necessary.
TA Coordination
Supports with TA coordination of scheduling interviews and facilitating assessments and/or interview testing. Raises offers on ICIMS and sends to HRC for processing. Performs right-to-work checks and trust ID. Monitors role approvals status on ICIMS and escalates when necessary. Liaises with the PG group for daily rate contractors processing and completes IR35 assessment via Qods.
Qualifications and Experience
Highly organized, detail-focused self-starter, with a strong orientation towards data and digital enablement. Proactive team player with a can-do attitude, delivers high-quality coordination, project support, and organization to support the team. Takes pride in excellent execution and accuracy, ensuring processes are executed well and all projects, activities, and meetings are organized well. A curious and proactive individual who looks for continuous improvement in all that they do.
