Property & Workplace Support Specialist

2 months ago

Birmingham, Birmingham, United Kingdom DLA Piper Full time
About the Role

We are seeking a highly organized and detail-oriented Property & Workplace Support Specialist to join our team in Birmingham. As a key member of our Property & Workplace team, you will provide administrative support to our colleagues and clients, while working towards the successful completion of a Level 3 Business Administration apprenticeship.

Main Responsibilities

  • Provide administrative support to the Property & Workplace team, including filing, scheduling, data entry, and finance support.
  • Deal with queries and requests from internal and external clients, and visitors at all levels.
  • Assist with incoming and outgoing post, DX and courier deliveries.
  • Manage records and archives, and ensure compliance with our e-filing policy.
  • Coordinate the distribution of external and internal deliveries.
  • Engage with suppliers to maintain stock levels in the office and department.
  • Produce high-quality hard copy documents in various sizes.
  • Undertake printing requests from a range of applications, including Microsoft Office Suite.
  • Scan documents for distribution externally or storage in line with our e-filing policy.
  • Manipulate and distribute electronic documents using specialized software.
  • Assist with meeting room bookings, including updating the system, catering, IT requirements, and setting up video conference facilities and WebEx meetings.
  • Create and amend documents within our house style guidelines.
  • Open matters in our document management system and file documents within agreed protocols.
  • Assist with event organization.
  • Complete training to ensure both technical and personal skill development.
  • Undertake ad hoc departmental duties as required.

About You

  • You will have a good level of IT knowledge, including Microsoft Office Suite, and an understanding of file structures and a wide range of applications.
  • You will be confident and able to build trust and rapport to develop effective relationships.
  • You will be able to handle multiple priorities, working to sometimes conflicting timescales in a fast-paced and challenging environment.
  • You will remain calm under pressure.
  • You will focus on continued personal development and ensure all training requirements are up to date.
  • You will be polite, professional, and friendly.
  • You will have good communication skills, both written and verbal.
  • You will be customer service focused.
  • You will be enthusiastic with a 'can do' attitude.
  • You will have good timekeeping and attendance.

About Us

DLA Piper is a global law firm with lawyers and business service professionals located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa, and Asia Pacific. Our global reach ensures that we can help businesses with their legal needs anywhere in the world. We strive to be the leading global business law firm by delivering quality, service excellence, and value to our clients and offering practical and innovative legal solutions to help them succeed. Our clients range from multinational, Global 1000, and Fortune 500 enterprises to emerging companies developing industry-leading technologies, as well as government and public sector bodies.

Our Values

  • Be Supportive – we are compassionate and inclusive, valuing diversity and acting thoughtfully.
  • Be Collaborative – we are proactive, passionate team players investing in our relationships.
  • Be Bold – we are fearless and inquisitive, challenging ourselves to think big and find creative new solutions.
  • Be Exceptional – we are strategic and driven, exceeding standards and expectations.

Diversity and Inclusion

At DLA Piper, diversity and inclusion underpin how we live our values and everything we do. We believe that everyone has a voice, and that everyone's voice counts. We know that the rich diversity across our firm makes us stronger, more innovative, and creative, which helps us to better serve our clients and communities. We are committed to providing an inclusive working environment and culture across our global firm, where everyone can bring their authentic self to work.

Hybrid Working

We recognize that people have responsibilities and interests outside of their career and that as a business, we all benefit from working flexibly. That's why we are open to discussing with candidates the different ways in which we are able to support requests for agile working arrangements.

Pre-Engagement Screening

In the event that we make an offer to you, and where local legislation permits and where relevant, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability, and work-related references.

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