Business Administration Apprentice
2 months ago
We are seeking a highly organized and detail-oriented Property & Workplace Support Specialist to join our team at DLA Piper in Birmingham. As a key member of our Property & Workplace team, you will provide administrative support to our colleagues and clients, while working towards the successful completion of a Level 3 Business Administration apprenticeship.
Key Responsibilities- Provide administrative support to the Property & Workplace team, including filing, scheduling, data entry, and finance support.
- Deal with queries and requests from internal and external clients, and visitors at all levels.
- Assist with incoming and outgoing post, DX and courier deliveries.
- Manage records and archives, and ensure that all documentation is up to date and compliant with company policies.
- Engage with suppliers to ensure that stock levels are maintained, and that all necessary materials are available.
- Produce high-quality documents, including printing, scanning, and manipulating electronic documents.
- Assist with meeting room bookings, including updating the system, catering, IT requirements, and setting up video conference facilities and WebEx meetings.
- Creation and amendment of documents within the firm's house style guidelines.
- Opening of matters in the firm's document management system and filing of documents within agreed protocols.
- Assist with event organization and completion of training to ensure both technical and personal skill development.
- Undertake ad hoc departmental duties as required.
- Good level of IT knowledge, including Microsoft Office Suite.
- Confident and able to build trust and rapport to develop effective relationships.
- Able to handle multiple priorities, working to sometimes conflicting timescales in a fast-paced and challenging environment.
- Remains calm under pressure.
- Focus on continued personal development and ensuring all training requirements are up to date.
- Polite, professional, and friendly.
- Good communicator - both written and verbally.
- Customer service focused.
- Enthusiastic with a 'can do' attitude.
- Good timekeeping and attendance.
DLA Piper is a global law firm with lawyers and business service professionals located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa, and Asia Pacific. Our global reach ensures that we can help businesses with their legal needs anywhere in the world. We strive to be the leading global business law firm by delivering quality, service excellence, and value to our clients and offering practical and innovative legal solutions to help them succeed.
We are committed to providing an inclusive working environment and culture across our global firm, where everyone can bring their authentic self to work. Diversity of perspective, thought, background, and culture combine to make us the leading global law firm; that's why we actively seek to build balanced teams.
We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people - however your talent is packaged, whatever your background or circumstance, and regardless of how you identify.
We recognize that people have responsibilities and interests outside of their career and that as a business, we all benefit from working flexibly. That's why we are open to discussing with candidates the different ways in which we are able to support requests for agile working arrangements.
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