Project Support Officer

7 days ago

Leamington Spa, Warwickshire, United Kingdom Innovate Healthcare Services Full time

Job Summary

Innovate Healthcare Services is seeking a highly skilled and motivated Project Support Officer to join our Project Support Office within the Business Support Team.

The successful candidate will be based at our Warwick site, with homeworking opportunities available, and will be responsible for providing excellent administrative project support in a fast-paced environment.

The ideal candidate will be a dynamic, self-motivated individual with excellent communication skills, analytical abilities, and the capacity to meet tight deadlines.

Main Duties of the Job

The Project Support Officer will provide comprehensive administrative and support services to Innovate programmes and projects, including multiple hospital Trusts, Primary Care, and the Digital Hub.

About Us

Innovate Healthcare Services is a growing company that offers a range of benefits and opportunities for staff to grow and develop their skills.

We are committed to providing a supportive work-life balance and a mission to deliver the best technology solutions and support to our Trusts.

Job Responsibilities

  1. Assisting Programme and Project Managers with the implementation of project management methodology and standards.
  2. Coordinating and supporting the Digital Project and Programme Boards.
  3. Producing and maintaining project governance materials.
  4. Maintaining and coordinating key project artefacts such as Action logs, Risk and Issue Logs, project charters, and core documentation.
  5. Supporting project Go-lives, engagement events, and communication activities.
  6. Ensuring appropriate standards are met for documentation and control using project management methodology, such as PRINCE2.
  7. Offering planning and support capacity.
  8. Supporting the completion of project documentation.
  9. Providing personnel and expertise to projects where appropriate.
  10. Providing a centralised facility for the dissemination of project information.
  11. Meeting coordination support.
  12. Mailbox management.
  13. General administrative duties.

Person Specification

Qualifications

Essential

  • Educated to degree level or equivalent experience in supporting projects.

Experience

Essential

  • Experience of working in the healthcare industry.
  • Communications and engagement experience (internal and external).
  • Experience of project management and project planning.

What We Are Looking For in Our People

Essential

  • Self-motivated, reliable, and punctual.
  • Ability to work on own initiative with a solution-focused work style.
  • Effective time management and able to prioritise a changeable workload.
  • Ability to work at pace and under pressure.
  • The ability to work flexibly and as a good team player.
  • Excellent organisational ability, including time and systems management skills.
  • Excellent written and spoken communication skills.
  • Good IT skills, including experience of Office, Excel, Outlook, Access, the Internet, and social media.
  • Training or qualification in one or more project management or project planning systems (Prince2, MS Project, or similar).
  • Ability to travel independently to a variety of locations across Coventry and Warwickshire, as and when required.

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