Administrative Coordinator
2 weeks ago
We are seeking a highly skilled and experienced Administrative Coordinator to join our team. The successful candidate will provide administrative support to our Managing Director, ensuring the smooth day-to-day operations of our London Victoria office.
The ideal candidate will have a strong background in executive assistance, office management, or facilities coordination. Proficiency in MS Office suite and relevant software is essential. Excellent organizational, multitasking, communication, and interpersonal skills are also required.
Around £45,000 per annum (depending on experience), this is a full-time position on a hybrid basis - 2 days from home (Mon & Tues), and 3 days based in our London Victoria office. If you are proactive, autonomous, and enjoy working independently within a fast-paced environment, we would love to hear from you.
Benefits:
- Pension scheme
- Life insurance
- Annual leave
- Access to training and development opportunities
- Key Responsibilities:
- Manage the Managing Director's calendar, including scheduling and preparing materials for appointments and meetings.
- Arrange domestic and international travel, ensuring plans align with the Director's preferences.
- Draft, proofread, and edit correspondence, reports, and presentations.
- Prepare meeting agendas and documentation.
- Handle sensitive information discreetly and maintain confidentiality.
- Track and reconcile expenses, ensuring timely submission of reports.
- Undertake ad-hoc tasks and projects as assigned.
- Serve as a contact point for employees, clients, and visitors.
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