Conveyancing Assistant
4 weeks ago
Join Recruitment Avenue in our exciting opportunity for a Conveyancing Assistant to support our Residential Property team.
We are seeking a highly organized and detail-oriented individual to provide administrative support to our team leader and contribute to the provision of a high-quality and responsive admin service.
The successful candidate will have a passion for all things 'property' related and be able to work at a fast pace while maintaining a high level of attention to detail and accuracy.
Main Responsibilities:- Provide administrative support to the team leader and contribute to the provision of a high-quality and responsive admin service.
- Update clients and agents regularly and provide email and phone cover when the team leader is not available.
- Draft contract packs and ad hoc letters.
- Prepare files for completion and attend to post-completion matters through to file closure.
- Support and build working relationships with the team leader and wider team members.
- Effectively liaise with staff from other departments and external contacts as required.
- Accurately maintain and update client and other relevant contact details on the firm's database.
- Process all forms including client questionnaires, money laundering forms.
- Assist in maintaining compliant and accurate file management and office systems.
- Proofread all work, checking for spelling and grammar.
- Prepare report bundles both electronically and manually.
- Prepare completion statements and accounts forms.
- Schedule and manage deeds to ensure records are kept up to date.
- Immediately clarify instructions from fee earners should they be unclear or if deadlines are not made explicit.
- Positive and professional approach.
- Able to communicate with a wide variety of different people from first-time buyers to multi-million-pound investor clients, buying and selling agents, and mortgage brokers.
- Attention to detail.
- Strong organizational skills.
- Work efficiently and effectively under pressure and to deadlines.
- Self-motivated and reliable with an ability to use own initiative.
- 25 days holiday (FTE) plus Bank Holidays rising with service.
- Long Service holiday award - 1 extra week every 10 years continuous service.
- Private Healthcare - BUPA (offered after probation is passed).
- Scottish Widows Pension Scheme (5% employer / 5% Employee).
- Staff Profit Share / Salary sacrifice (Pensions, Staff Profit Share).
- Life Assurance - 4 x salary / Permanent Health Insurance.
- Paid ESG (Environmental, Social and Governance) day.
- Enhanced Maternity/Paternity Leave.
- Season Ticket Loan.
- Gym Flex membership.
- Electric car scheme.
- Dress for your Day Policy.
- Agile Working Policy.
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