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Office Coordinator

2 months ago

Bristol, Bristol, United Kingdom ASSYSTEM Full time

Job Overview

We are seeking a highly organized and detail-oriented Office Manager to join our team at Assystem UK. As the face of our organization, you will play a pivotal role in maintaining and influencing our culture, ensuring the smooth operation of our Bristol office, and providing exceptional customer service to our visitors.

Key Responsibilities

* Manage the reception desk during core hours, ensuring a warm welcome for all visitors and adhering to security protocols.
* Serve as the primary point of contact for visitor passes and coordinate with the landlord and/or facilities team as needed.
* Maintain inventory levels of office supplies, including tea, coffee, and stationery.
* Support large meetings and events by coordinating logistics, taking minutes, and ensuring seamless execution.
* Provide administrative support, including photocopying, printing, and scanning.
* Assist with recruitment activities, such as formatting documents and coordinating with the HR team.
* Act as the Responsible Health & Safety Officer for the Bristol office, ensuring compliance with regulations and reporting any issues to the H&S team.
* Manage office equipment, including troubleshooting and maintenance, in collaboration with the IT Support team.

Requirements

* Previous experience in a similar role, such as Administrator or Office Manager.
* Excellent communication and interpersonal skills, with the ability to develop positive relationships at all levels.
* Strong organizational and time management skills, with the ability to work autonomously and prioritize tasks effectively.
* Proficiency in Microsoft Office applications and strong attention to detail.
* Ability to work under pressure and adapt to changing priorities.

What We Offer

* A dynamic and supportive work environment at Assystem UK.
* Opportunities for professional growth and development.
* A competitive salary and benefits package.

If you are a motivated and detail-oriented individual with a passion for delivering exceptional customer service, we encourage you to apply for this exciting opportunity.