Legal Secretary

1 month ago

Southampton, Southampton, United Kingdom THE CHARALLE GROUP Full time
Legal Secretary - Commercial Property Team

We are seeking an experienced Legal Secretary to join our Commercial Property team at THE CHARALLE GROUP.

Key Responsibilities:
  • Administer files, including opening, closing, archiving, and retrieval, to ensure efficient response to legal queries.
  • Accurately record information in the practice management system provided by team members.
  • Prepare pre-completion bundles for client completion.
  • Handle pre and post-completion documentation, paperwork, and registrations.
  • Draft letters, documents, and forms.
  • Print contracts and letters related to property sales or purchases.
  • Digitize signed contracts and documents.
  • Manage daily diaries for team members.
  • Input key dates and diarize important actions.
  • Arrange appointments, meetings, and room bookings for clients and colleagues.
  • Act as a point of contact and answer queries on behalf of clients.
  • Prepare correspondence, documents, and enclosures for despatch.
  • Assist clients with updates/progress on their cases.
  • Produce and email client invoices.
  • Assist Fee Earners in the billing and credit control process.
Requirements:
  • Good legal secretarial experience.
  • Accurate typing speed of at least 60 words per minute.
  • Intermediate knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools, and other systems.
  • Knowledge of legal terminology, documentation, and processes.
  • Excellent communication skills and ability to interact with people face-to-face.
  • Excellent attention to detail.

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