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Legal Secretary

2 months ago

Southampton, Southampton, United Kingdom THE CHARALLE GROUP Full time
Commercial Property Legal Secretary

We are seeking an experienced Legal Secretary to join our commercial Property team at THE CHARALLE GROUP. Our team delivers services for commercial property transactions, offering a fantastic variety of work.

Key Responsibilities:
  • Administer files, including opening, closing, archiving, and retrieval, to ensure efficient response to legal queries.
  • Accurately record information in the practice management system provided by team members.
  • Prepare pre-completion bundles for client completion.
  • Handle pre and post-completion documentation, paperwork, and registrations.
  • Draft letters, documents, and forms.
  • Print contracts and letters related to property sales or purchases.
  • Digitize signed contracts and documents.
  • Manage daily diaries for team members.
  • Input key dates and diarise important actions.
  • Arrange appointments, meetings, and room bookings for clients and colleagues.
  • Act as a point of contact and answer queries on behalf of clients.
  • Prepare correspondence, documents, and enclosures for despatch.
  • Assist clients with updates/progress on their cases.
  • Produce and email client invoices.
  • Assist Fee Earners in the billing and credit control process.
Requirements:
  • Good legal secretarial experience, with consideration given to candidates without property experience.
  • Accurate typing speed of at least 60 words per minute.
  • Intermediate knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools, and other systems such as case management.
  • Knowledge of legal terminology, documentation, and legal processes.
  • Excellent communication skills and ability to interact with people face-to-face.
  • Excellent attention to detail.