Executive Financial Officer

2 weeks ago

Brynmawr, Blaenau Gwent, United Kingdom Bryn Mawr College Full time

The William Way LGBT Community Center is seeking a highly skilled Executive Financial Officer to join its team. In this role, you will be responsible for providing strategic forward-thinking insight and leadership in the area of finance.

You will have the opportunity to evaluate current strategies, consolidate strengths, and develop a finance and operations plan for the present and the future. Additionally, you will be responsible for managing all financial, project/program, donation, and grants accounting and coordinating routine reconciliation with the development team.

To be successful in this role, you will need to have advanced experience with QuickBooks working in the nonprofit setting, a friendly personality, demonstrated professionalism and tact in communications with a diversity of individuals, strong organizational and time management skills, acute attention to detail, and ability to work well with the rest of the WWCC team.

Key Responsibilities:
  • Attend and actively participate in Board of Directors meetings as well as any appropriate ad hoc and subcommittees of the Board of Directors.
  • Manage all financial, project/program, donation, and grants accounting and coordinate routine reconciliation with the development team.
  • Provide oversight and control of the system of internal control and other accounting procedures.
  • Lead annual budgeting and planning process in conjunction with the Executive Director, Chief Operating Officer, Finance Committee and Subcommittee, the Board and Board leadership team.
  • Administer and review all financial plans and budgets; monitor progress and changes and keep the Board and senior leadership team abreast of the organization's financial status.
  • Ensure the delivery of timely and accurate monthly, quarterly, and year-end financial reports for the Board, Executive Management, and other organizational stakeholders.
  • Ensure WWCC is prepared for all audits and regulatory reviews and that all filing requirements (e.g., taxes) are met in all operational states or at the federal level ahead of deadlines. Oversee completion of timely annual audited financial statements.
  • Responsible for supervision of Bookkeeper.
  • Develop and maintain billing policies and procedures to ensure compliance with regulations.
  • Create and implement policies and procedures to strategically manage assets and resources of WWCC, including the use of outside consultants or outsourced operations as needed.
  • Coordinate the preparation of financial statements, financial reports, special analyses, and information reports.
  • Continually improve the timeliness and accuracy of the organization's cash flow and management of the billing and collections process and month, quarterly, and year-end closings.
  • Ensure compliance with all tax reporting requirements including income tax, and employment taxes.
  • Provide timely, accurate analysis of budgets and financial reports to assist the Executive Director.
  • Evaluate and advise on the financial impact of long-range planning, introduction of new programs/strategies and regulatory action.
  • Develop a reliable cash flow projection process and reporting mechanism that includes a minimum cash threshold to meet operating needs.
  • Be an advisor, from a financial perspective, on any contracts the organization may enter.
  • Manage, oversee, process (as appropriate), and act as back-up for processing all of the following transactions: accounts payable, accounts receivable, revenue and expense, fixed assets, cash, bank reconciliations, and allocations.
  • Oversee and lead month-end closing procedures, including overhead allocations, account reconciliations and updating schedules.
  • Perform other financial-related duties as required.

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