Financial Controller Assistant
4 weeks ago
Job Title: Financial Controller Assistant
Reports To: Financial Director
Job Purpose / Outline
The Isle of Raasay Distillery is seeking a highly organized and detail-oriented Financial Controller Assistant to support the day-to-day operations of the finance department. As a key member of the team, you will be responsible for ensuring the smooth running of financial processes, including management accounts, bookkeeping, and accounts reconciliations.
Key Responsibilities
- Assist the Financial Controller with the preparation of management accounts and financial reports
- Reconcile bank statements and manage cash handling and till control
- Support the team with online booking systems, payments, and room rates reconciliations
- Manage Purchase Orders and incorporate them into the Odoo ERP system
- Review and process reimbursements and credit notes
- Keep records of invoices and tax payments, ensuring they are recorded and filed appropriately
- Creating Invoices on Xero and Odoo
- Credit control and management of Direct Debit payment schedules
- Reconciling accounts and identifying and addressing any account discrepancies
- Aiding with reports on financial projections, including liquidity and cash flow
- HMRC Documentation, including PAYE, VAT, and Duty requirements
Key Challenges
- Ensuring productive collaboration between different business areas to ensure positive working relationships
- Aiding in a growing, ambitious small business
- Helping to establish and reinforce procedures and systemisation to ensure scalable business growth
Knowledge, Experience and Qualifications
- Numerically capable
- Excellent communication skills
- Good problem-solving abilities
- High level of IT competency
- Excellent time management
- Cooperation and teamwork
- Experience on accounting software such as Xero (desirable but not necessary, training will be provided)
- Experience on ERP software such as Odoo (desirable but not necessary, training will be provided)
- Good understanding of bookkeeping procedures and accounting fundamentals
Relationships – Internal & External
Internal: Financial Controller, Financial Director, Managing Director, Investor & Controller, Operations Director, Commercial Director, eCommerce Manager, Assistant Manager, Fulfilment Lead, Operations Lead, Hospitality Lead, Visitor Centre Lead, Bar Manager, and Sales Team
External: Suppliers, Industry, and Consumers
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