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Administrative Assistant

2 months ago


Dundee, Dundee City, United Kingdom Dover Corporation Full time

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Dover Corporation. As a key member of our Reception team, you will be the first point of contact for our internal and external customers, providing a warm and welcoming experience.

Key Responsibilities:

  • Manage a high volume of enquiries, both telephone and face-to-face, and respond to customer inquiries in a professional and courteous manner.
  • Assist with travel arrangements for visitors, including hotel bookings, airport shuttles, and taxis.
  • Issue building access cards and maintain accurate records.
  • Coordinate and arrange meetings and events, including catering, setup, and clean-up.
  • Maintain and update spreadsheets and databases, ensuring accurate and up-to-date information.
  • Manage stationery supplies, PPE, and new starter setup.
  • Update and maintain company time and attendance information and provide accurate payroll and accounts reporting.
  • Provide ad-hoc secretarial support to management and be able to provide full-time reception cover if required.

Requirements:

  • Excellent customer service and administrative skills, with previous reception or front desk experience.
  • Highly organized and detail-oriented, with excellent numeracy and English language skills.
  • Flexible and capable attitude to work, with the ability to manage a variable workload with conflicting priorities.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and the ability to learn new software.
  • Highly reliable and polite person with a pleasant and confident telephone manner.
  • Excellent communication skills and a collaborative approach across all levels and functions.
  • A high level of discretion and confidentiality, with good analytical and problem-solving skills.

About Us:

Dover Corporation is a leading global provider of innovative solutions and services. We are passionate about cultivating excellence in everything we do and are committed to providing a warm and welcoming experience for our customers and employees.

What We Offer:

  • A dynamic and supportive work environment.
  • Opportunities for professional growth and development.
  • A competitive salary and benefits package.
  • A chance to work with a talented and innovative team.