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Buyer's Administrative Assistant

2 months ago

London, Greater London, United Kingdom TRI Consulting Full time
Job Title: Buyer's Admin Assistant

We are seeking a highly organized and detail-oriented Buyer's Admin Assistant to join our team on a temporary basis for 3 months.

Key Responsibilities:
  • Obtain, verify, and update order confirmations from suppliers with 100% accuracy.
  • Manage the introduction of new suppliers, ensuring they have received necessary paperwork and are set up correctly with Accounts Payable and internal systems.
  • Maintain 100% accurate purchase orders within Fulcrum, including uplift, cost price, style code, and shipping window.
  • Accurately record payment terms and shipping details.
  • Raise re-orders as requested by the department.
  • Perform site checks and request product merges, creating new PID's as necessary.
  • Conduct pre-upload checks and resolve any issues before go-live, including pre-shoot management.
  • Collect, verify, and upload all RRPs each season while maintaining appropriate margin.
  • Perform pricing checks (margin, default, and RRP) prior to upload.
  • Pull together vendor packs ahead of buying trips, ensuring all relevant files are included in each pack.
  • Act as a single point of contact for query resolution and follow-up for Buying, Accounts Payable, Customer Care, Editorial (Shoots), Product Editorial (Upload), Samples, and Studio.
  • Support the department in performing administrative duties as requested.
Essential Requirements:
  • Experience working in the fashion industry.
  • Highly organized and able to pick up tasks quickly.
  • Good experience with MS Office.
  • Immediate availability or short notice.