Administrative Assistant for Buyers

2 weeks ago


London, Greater London, United Kingdom Mountain Warehouse Ltd Full time
Job Description

As Buyer Administrator, you will be the primary point of contact for our suppliers, ensuring efficient communication is key. You will be responsible for daily interactions with suppliers from around the world.

Your role will be the starting point in the buying product cycle, requiring attention to detail for tasks such as checking labels and logging samples. You will be responsible for the administration of your category and play a crucial role in the smooth delivery of our products worldwide.

Main Responsibilities:

  • Manage the sample process, ensuring designs and fabrications meet brand requirements and internal sample management standards.
  • Raise orders on the system and track the critical path from product development to delivery.
  • Monitor orders, maintain delivery schedules, and key deadlines to ensure a smooth development process.
  • Approve branding and artwork submissions for product development.
  • Assist in reviewing stock, sales, and orders, as well as oversee the administration of stock management systems.
  • Maintain relationships with suppliers and liaise with other departments to ensure project completion.
  • Liaise with suppliers, QC, and accounts to ensure all documents and invoices are received and signed off prior to delivery.
  • Liaise with the Web team for samples and photography, escalated customer queries, and product placement on the site.
  • Sign off invoices and shipping documents.
  • Approve PTS for shipments.
  • Liaise with merchandising and warehouse to ensure smooth delivery each week.

Requirements:

  • Ambition to grow with the company and a desire to strive for improvements in all aspects of the business.
  • Good IT skills, particularly in Excel or equivalent.
  • Ability to stay up-to-date with market trends and react to changes in demand.
  • Incredible numeracy, analytical skills, and high organization with attention to detail.
  • Time management skills and the ability to prioritize tasks.
  • Good interpersonal skills – able to build and manage relationships with colleagues and suppliers.


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