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Academic Office Coordinator
2 months ago
Job Summary:
We are seeking a highly organized and detail-oriented Office Manager to join our team at Simpson Judge Ltd. As the primary point of contact for our office, you will be responsible for ensuring the smooth day-to-day operations of our office while providing key administrative support.
Key Responsibilities:
- Monitor and order office supplies to maintain stock levels and ensure the office runs smoothly.
- Act as the primary point of contact with suppliers and contractors, ensuring timely delivery of services and supplies.
- Maintain accurate and up-to-date fire safety and health and safety records, ensuring compliance with all relevant regulations.
- Coordinate office maintenance and repair services, ensuring the workspace is safe, clean, and well-organized.
- Handle incoming and outgoing correspondence to the company, including emails, phone calls, and mail, ensuring timely and professional communication.
- Organize business travel for company directors.
- Assist with basic HR functions, including employee record management, coordinating onboarding processes, and maintaining confidentiality of sensitive employee information.
- Process invoices, prepare payments, and manage accounts payable and receivable to ensure timely and accurate payments.
- Coordinate with the company's external accountants to ensure accurate and timely submission of financial data, assisting them with any queries.
- Organize social events for the company.
- Previous experience in office management, administration, bookkeeping, or a similar role.
- Fluency in English, both written and oral.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
- Well-versed in Xero accounting software.
- Attention to detail and accuracy in administrative and financial tasks.
- Qualifications in administration, bookkeeping, accounting, or a related field are a plus but not required.
Requirements:
We are looking for a highly organized and detail-oriented individual with excellent communication skills and a strong ability to work independently. If you have experience in office management, administration, bookkeeping, or a similar role, we encourage you to apply.
About Us:
Simpson Judge Ltd is an internationally renowned Product Design Consultancy based in Central London. We are a dynamic and innovative company that values teamwork, creativity, and excellence.
