Financial Administrator Assistant

4 days ago

Liverpool, Liverpool, United Kingdom School Improvement Liverpool Full time
Trust Administrative Assistant Job Title: Trust Administrative Assistant

Job Type: Finance & Administration


Job Phase: N/A


Grade: NJC Scale 6-11


Actual Salary: £23,893 - £25,797


Contract Type: Fixed term


Contract Term: Part time


Location: Liverpool


About the School


Liverpool Diocesan Schools Trust was established in September 2017 and has grown rapidly in that time.


About the Role


Job Summary: The postholder is responsible for providing the necessary clerical and administrative support required to develop LDST and to meet the varying demands of the LDST central support function.


  1. To produce documents and provide clerical support, including producing minutes and agendas.
  2. To take ownership of personal and professional development.
  3. To undertake any training and development as directed by senior colleagues.
  4. To engage with all LDST policies and procedures, including health and safety.
  5. To undertake any other ad hoc tasks as required.
  6. To engage with a culture of high expectations and aspirations, so that all tasks contribute to the core organisational purpose of pupils achieving their full potential and that our schools secure high attainment for all.

Specific Responsibilities Supporting the Trust Executive Administrator in:


  • General administration
  • Dealing with telephone and email enquiries particularly with officers and Directors of LDST, schools, clergy, parishes and other contacts (e.g. Local Authorities, EFA, DFE)
  • To respond to verbal and written enquiries in a professional, courteous and prompt manner.
  • To liaise with colleagues and external contacts to book and manage travel arrangements, agree agendas and take minutes of meetings as directed.
  • Collecting, collating and recording relevant data to support the work of the Trust including, but not limited to, pupil census information from schools and Local Authorities.
  • To provide clerical support relating to Local Governing Body appointments.
  • Dealing with day-to-day financial affairs as directed by the Trust Executive Administrator and liaising with the Director of Corporate Services.
  • To accurately and promptly proof-read documents.
  • To maintain hard copy and digital records.
  • To provide administration support to the regional leadership of the National Professional Qualifications programme.
  • Willingness to travel to ensure key documents are signed and processed.
  • To provide clerical support including, but not limited to, photocopying, dealing with income and outgoing post and collation/distribution of reports.
  • IT /Content Management and Social Media
  • Coordinating the development and distribution of LDST related marketing materials.
  • Maintaining the LDST website.
  • Being aware of social media and other internet-based discussions around the LDST.
  • Continual promotion of key messages regarding the LDST mission and vision.
  • Using a variety of software, such as Office 365, to produce high quality correspondence and documents and to accurately maintain presentations, records and spreadsheets.
  • Booking internal and external meetings/ rooms, conference and hospitality facilities.
  • Arranging and facilitating refreshments/food for events when needed, this will involve placing orders/receiving delivery/shopping for goods as required.
  • Preparing conference packs and training materials.

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