Office Administrator

2 days ago

Richmond, Greater London, United Kingdom SPOKE Full time
Job Title: Office Manager

We're seeking an experienced and highly organized Office Manager to join our dynamic team at SPOKE. As the first point of contact for our office, you will be responsible for ensuring the smooth day-to-day operation of our workspace.

Key Responsibilities:
  • Office Management: Oversee the maintenance of our office facilities, including maintenance, supplies, and ensuring the office is always looking presentable.
  • HR Administration: Manage HR-related tasks, including onboarding processes, and be the primary point of contact for HR inquiries.
  • Meeting Administration: Coordinate room bookings, greet visitors, set up meeting spaces, and handle diary management for our leadership team.
  • Facilities & Supplies: Ensure the office is well-stocked with supplies, maintain facilities, and organize maintenance tasks.
  • Budget Management: Manage the office budget, ensuring all expenditures are within budget.
  • Event Coordination: Plan and book company events, creating a fun and engaging staff social calendar.
  • Tech Support: Provide technical assistance for Mac and Microsoft Office, setting up new starters, and ensuring the smooth operation of office technology.
  • Health & Safety: Ensure health and safety procedures are up-to-date and adhered to.
  • Team Support: Provide support to the wider team, tackling any task needed to keep the office running efficiently.
Requirements:
  • Previous experience in office management or a related field.
  • Strong organizational and project management skills, with attention to detail.
  • Tech-savvy and comfortable using Apple, Google Suite, Dropbox, Notion, Slack, and Zoom.
  • A proactive, can-do attitude and ability to adapt in a dynamic environment.
  • Experience managing budgets and expenses.
What We Offer:
  • A dynamic and supportive work environment.
  • The chance to shape the culture and social calendar of a growing company.
  • Competitive salary and benefits package.

We offer a range of benefits, including 25 days of holiday, vitality health insurance, 3% pension matching, and a £500 annual learning and development budget.

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