Travel Coordinator Professional

6 days ago


Horley, Surrey, United Kingdom BDO UK Full time
Job Description

We are seeking a skilled Travel Coordinator Professional to join our team at BDO UK.

About the Role

This is an exciting opportunity for a motivated individual to work in a fast-paced environment, providing exceptional support to our travel operations and security manager.

As a Business Travel Operations Specialist, you will be responsible for reviewing outstanding hotel invoices, tracking retrieved invoices, and maintaining an updated list of outstanding invoices that require collection from hotels.

You will also report to the Travel Operations & Security Manager when a hotel is unresponsive or claims that the invoice has already been provided to the Travel Management Company.

Additionally, you will cross-reference received invoices with charges incurred by BDO and note any discrepancies between the charges and the invoices.

Assisting the BDO Travel Team with coordinating hotel payments via bank transfer will also be part of your responsibilities. You will collaborate with the payments team and travel arrangers to ensure all tasks are completed promptly.

Your duties will include supporting the BDO Travel Team in cataloguing insurance claims related to business travel bookings, submitting claims to the insurer for review, and informing the claimant about the approval or denial status.

You will review expense reports to verify that no claims include hotel costs paid by BDO.

Maintaining compliance with corporate travel policies by monitoring travel and home hubs bookings will also be essential.

You will identify and report any out-of-policy bookings to the appropriate Lead Partners.

Conducting manual monitoring of travel to high-risk locations by assisting with securing ground transportation and supporting vendor management activities will be another key responsibility.

About You

To be successful in this role, you will need:

  • Intermediate/Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Previous experience arranging travel for a large organisation
  • The ability to handle multiple tasks simultaneously in a fast-paced environment
  • Strong communication skills - able to communicate effectively with employees at all levels within the organisation
  • The ability to multitask - dealing with competing requests in a confident and mature manner
  • A flexible approach with a willingness to make a contribution to the wider team
Benefits

We offer a competitive salary of £25,000 - £30,000 per annum, depending on experience.

At BDO, we value our people and strive to create a supportive and inclusive work environment.

We offer a range of benefits, including agile working arrangements, opportunities for professional development, and a generous holiday allowance.

We believe in empowering our colleagues to achieve their personal and professional goals, and we have programmes in place to support career development.


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