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Branch Operations Coordinator

2 months ago

Leeds, Leeds, United Kingdom CLC Group Full time

Job Summary:

We are seeking a highly organized and detail-oriented Branch Administrator to join our team at CLC Group Ltd. in Leeds.

Key Responsibilities:

  • Provide administrative support to branch staff to ensure smooth operation and compliance.
  • Manage building maintenance contracts and resolve any issues that arise.
  • Process operatives' timesheets, calculate and adjust as needed.
  • Work with the transport team to provide weekly reports and manage van replacements.
  • Collaborate with HR on new employee onboarding and provide ad-hoc information.
  • Work with the IT department to resolve equipment and staff issues.
  • Support QA auditors to achieve compliance with QA procedures.
  • Assist with procurement, site compound setup, and supplier liaison.
  • Raise purchase orders and ensure delivery recording for payment.
  • Manage accounts, resolve invoice queries, and reconcile statements.
  • Ensure staff complete monthly toolbox talks and fleet checks.
  • Reconcile branch credit card statements and process expense claims.
  • Set up new opportunities from enquiries and tenders on the company CRM system.
  • Update enquiry and workload trackers.
  • Generate H&S files and ensure job SharePoint files have correct documentation.
  • Support PPE stock management and reporting.
  • Assist the Divisional Manager as required.

Requirements:

  • Previous senior administration experience is essential.
  • Previous experience working in a busy office environment.
  • Excellent organisational and prioritisation skills.
  • Good spoken and written communication skills.
  • Confident in using Microsoft applications, especially Excel.
  • Able to manage workload independently and work as part of a team.
  • Proactive approach to tasks, highlighting areas for improvement.
  • Friendly disposition and approachable manner.

About Us:

CLC Group Ltd is a well-established Property and Asset Maintenance Company with thirteen branches nationwide. We require a reliable, well-organised individual with good attention to detail and excellent communication skills to join our team in Leeds.

We are an equal opportunities employer and welcome applications from all sectors of the community.