Senior Administrator Common Room
2 weeks ago
We are seeking a highly organized and detail-oriented Senior Administrator to join our team at Brighton College. As a key member of our Common Room team, you will provide administrative support to academic staff and contribute to the smooth operation of the College.
Key Responsibilities:- Provide secretarial and administrative support to academic staff, including collating pupil reports, recording key meetings, and managing school trips.
- Liaise with the Second Master to coordinate the completion, printing, and distribution of pupil internal flags, progress grades, short reports, and long reports.
- Take and distribute minutes for weekly Common Room morning briefings, after-school House Masters/Mistresses meetings, and Common Room AGM meetings.
- Manage two budgets, including submitting budget bids, approving invoices, and allocating spend to relevant budget.
- Organize mail outs and produce parental address labels for the Blue Book and other labels throughout the term.
- Coordinate the systems involved in the management of school trips.
- Provide support to the Admissions department as required.
- Assist with Parents Evenings as required.
- Produce routine lists, such as staff lists, term dates, and house fire registers.
- Organize termly ECT conferences in liaison with the Head of Professional Development and Deputy Head (Common Room).
- Provide support to the Deputy Heads and Exams Office as required.
- Order and maintain stationery supply.
- Use mail merge to create teacher badges and pupil guide labels for Open Morning.
- Ensure all pupil contact detail information is compliant by updating iSAMS throughout the term.
- Excellent communication and team player skills.
- Dynamic and proactive approach, with the ability to work under pressure and take initiative.
- Ability to deal with teaching staff in a fair, firm, and consistent manner.
- Self-disciplined and with excellent time management skills to work to deadlines.
- Excellent English with a sharp eye for detail.
- Flexibility to work some evenings to minute staff meetings.
- Respect for the confidential nature of some aspects of the work.
- Ability to maintain an overview of complex systems.
- Strong working knowledge of Word (including the ability to do mail merges) and Excel (essential).
- Minimum of 45wpm (essential).
- Minute taking (essential).
- Knowledge of all Microsoft packages, such as Power Point and Publisher (desirable).
- Previous experience of working with databases (desirable).
- Previous experience of working with iSAMS or a different School timetabling database (desirable).
Monday to Friday, 8:30am to 5:00pm with a 60-minute unpaid lunch break (37.5 hours per week). This is a term-time (35 weeks) plus three weeks (38 weeks total) appointment.
Benefits:- Contributory pension scheme with matching contributions from the employer up to 9%.
- Life Cover is provided while working at Brighton College.
- Complimentary lunch is provided.
- Free tickets to the College's music, dance, and drama performances.
- Job-specific learning and development program available to all employees.
- Employee benefit and rewards platform with a wide range of discounts and employee benefits.
This role will involve daily contact with pupils and you will be engaging in regulated activity relevant to children. All staff have a responsibility for promoting and safeguarding the welfare of children and young persons for whom you are responsible and with whom you come into contact.
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