Business Operations Coordinator
1 month ago
As a key member of the Brammer Buck & Hickman team, the Business Administrator will provide comprehensive support to the Business Support Manager and Branch Managers across the UK and Ireland. This role involves taking ownership of operational and delivery of facilities services with guidance from the Business Manager.
Main Responsibilities
Provide full administrative support to the Business Support Manager.
Main Tasks and Deliverables
Responsible for day-to-day coordination of incoming jobs reported by Branch Managers across 62 sites.
Recording of all jobs in a timely manner and ensuring continued communication is kept on update of progress – cradle to grave service.
Management of planned preventative maintenance (PPM), striving towards % compliance across the portfolio.
High level of engagement with all stakeholders ensuring a constant strong link for all "go to person".
Raising of all purchase orders.
Question all cost that are presented to us from suppliers and contractors, striving for best value.
Cover of reception and general administration tasks when required.
Ensuring the compliance files is regularly updated so all branch managers have visibility of their property statutory documents.
Collate and record of sustainability data, Environment, social and governance, ESG.
Support with insurance matters, both building and personal claim.
Creating new database of contractor management and implementation.
Supporting the Business Manager in on-going projects, liaising with contractors / attending meetings.
Inputting of all business rates applications (Valuations Office Authority) liaising with councils.
Assisting the Business Support Manager in liaising with suppliers on the renewal of services and to ensure the SLA are being met.
Assisting the Business Support Manager in CAPEX request and the administration of them.
Requirements
Keen eye for detail.
Experience in scheduling work.
Create manage monthly reports on compliance.
Knowledge of legislative practices.
IT Literate (Excel, Word,).
Customer focus, empathy, and motivation.
Proactive, Innovative and a forward thinker.
Ambitious and Creative.
Manage own workload to a high standard.
Desirable
Knowledge of Business.
Knowledge of BMS.
Knowledge of ISO.
H&S knowledge (This can be taught).
Market and Value Proposition.
What We Offer
Working hours Monday - Friday, core working hours 8:30 - 5:00.
Opportunity to hybrid work once trained.
Pension.
Competitive salary.
Cycle to work scheme.
As a Business Administrator at Brammer Buck & Hickman, you will have the opportunity to work in a dynamic and supportive environment, with a focus on delivering exceptional facilities services. If you are a motivated and organized individual with a keen eye for detail, we encourage you to apply for this exciting role.
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