Executive Assistant to Senior Leadership

2 weeks ago


London, Greater London, United Kingdom Havas Media Group Spain SAU Full time

Havas London is a renowned creative agency within the Havas UK network, dedicated to making a meaningful difference for brands, businesses, and people. As a hub for various specialist businesses under one roof, we foster an innovative and fast-paced environment.

Job Description

We are seeking a bright and confident individual with excellent interpersonal skills to support key business leaders. The ideal candidate should thrive in a dynamic agency setting, demonstrate enthusiasm for taking on projects, and be eager to learn about the business.

  • Provide exceptional support and service to Directors & C-Suite executives.
  • Manage extensive diaries for senior leaders, ensuring seamless coordination of their schedules.
  • Field inquiries and respond to emails as necessary for Directors & C-Suite.
  • Arrange domestic and international travel, create itineraries, and ensure smooth logistics.
  • Prepare high-quality PowerPoint presentations and manage expenses.
  • Maintain accurate records of timesheets (where applicable).
  • Coordinate internal and external meetings, events, and conferences.
  • Evaluate the effectiveness of key business meetings and events for Directors & C-Suite.
  • Foster strong relationships with external assistants and senior-level colleagues.
  • Book taxis and provide meet-and-greet services for guests of senior leaders.
  • Assist with agency social club events and cover annual leave for PA team members.

Requirements

  • Prior experience as a PA to C-Suite level is essential.
  • Demonstrate exceptional organisational skills, with the ability to work efficiently under tight deadlines in a fast-paced environment.


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