Executive Assistant to Senior Leadership

1 month ago

London, Greater London, United Kingdom Bazaarvoice Full time

Key Role Summary

We are seeking a highly organized and dynamic Associate Executive Assistant to support the SVP of EMEA and VP of EMEA Sales. This role is ideal for someone with exceptional organizational skills, an energetic approach, and a passion for providing top-notch executive support.

Key Responsibilities:

  • Diary Management: Efficiently manage the complex calendars of the SVP of EMEA and VP of EMEA Sales, scheduling internal and external meetings, conference calls, and appointments.
  • Meeting Coordination: Organize and prepare for key meetings, including agenda preparation, coordinating attendees, taking minutes, and ensuring the follow-up of action points.
  • Travel Management: Arrange comprehensive travel itineraries including flights, accommodation, transfers, and visas, ensuring all details are meticulously planned and communicated.
  • Administrative Support: Handle administrative tasks such as expense reporting, document preparation, and organizing files.
  • Event Planning: Assist in organizing team offsite, client events, and other corporate functions.

Requirements:

  • Experience: 1-2 years of experience in a similar administrative or support role primarily based in the office, ideally within a fast-paced, dynamic environment.
  • Organizational Skills: Exceptional ability to manage multiple priorities, stay organized, and meet deadlines.
  • Attention to Detail: Strong focus on accuracy and follow-through.
  • Communication Skills: Excellent written and verbal communication, with the ability to interact professionally with stakeholders at all levels.
  • Energy & Proactivity: Positive attitude, energetic approach to work, and willingness to take the initiative.
  • Technology Proficiency: Strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint) and Google (Sheets, Docs, Slides); familiarity with other tools like Microsoft Teams and travel management systems is a plus.
  • Adaptability: Ability to handle a fast-moving environment, stay calm under pressure, and adapt to changes in priorities.
  • Confidentiality: Demonstrates high levels of discretion when handling sensitive information.

What We Offer:

  • Competitive Salary and Benefits: A competitive salary and benefits package.
  • Opportunity to Work with Senior Leaders: The opportunity to work closely with senior leaders in a dynamic and growing company.
  • Collaborative Work Environment: A collaborative and innovative work environment.
  • Exposure to Exciting Projects: Exposure to exciting projects and initiatives within the EMEA region, particularly within the Sales teams.

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