Head's Administrative Assistant

3 weeks ago

Maidstone, Kent, United Kingdom Sutton Valence School Full time £36,800
Job Title: Head's Personal Assistant

This is a unique opportunity to join the team at Sutton Valence School as the Head's Personal Assistant. The successful candidate will provide administrative support to the Head, ensuring the smooth operation of the office and contributing to the overall success of the school.

Key Responsibilities:
  • Manage the Head's diary and provide secretarial support as required
  • Oversee office communications with staff, governors, and parents
  • Be the Registrar for SVPS, responsible for pupil registrations, personal, medical, and dietary information, and maintaining excellent pupil records
  • Be the Attendance Officer, compiling reports for SMT on pupil attendance
  • Be the First Aid and Medical Co-ordinator, overseeing First Aid and medical needs within the school, maintaining medical records, and liaising with the School Nurses
  • Assist in the administration of personnel documents for teaching staff, support staff, and club providers
  • Coordinate the review, update, and publication of school policies
  • Ensure active liaison with various staff members and departments
  • Coordinate the Annual ISI and DFES Censuses, keeping the ISI website updated and monitoring inspection documents
  • Maintain complaints and bullying logs and documentation
Requirements:
  • Knowledge of up-to-date ICT and office software and administration
  • Experience of working in a school or with children is an advantage
  • Previous line management experience is desirable
  • High levels of confidentiality and public relations skills
  • Patience, care, common sense, and flexibility in the working day
  • Good, fast, and accurate typing and organisational skills
Working Hours:

Monday to Friday, 9am-5pm, 52 weeks a year

Annual Holiday Entitlement:

Five weeks, in addition to statutory public holidays, to be taken outside of term time

Flexibility:

Flexibility regarding working hours will be expected from time to time to attend school functions and events, and occasional Saturday working for events such as Open Mornings

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