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Facilities Administrative Coordinator

2 months ago

Purfleet, Thurrock, United Kingdom DSV Full time

Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support our facilities teams in the UK. The successful candidate will provide administrative support, manage daily office needs, and assist with general administrative activities.

Main Responsibilities

  • Provide administrative support to facilities managers and their teams, including tasks associated with live projects.
  • Liaise with suppliers and contractors to ensure tasks are completed on time.
  • Set up new suppliers on the DSV system and update testing records for Gateway House and Scan House facilities.
  • Update the property database and compile tender documents in association with the facilities team.
  • Compile monthly reports for submission to directors and the sustainability team.
  • Ensure cleaning at Scan House and Gateway House is completed to an acceptable standard.
  • Perform other reasonable requests from the facilities team.

Procurement Roles

  • Order pre-printed stationery, obtain prices, raise purchase orders, monitor stock levels, and deal with ad-hoc matters.
  • Keep up-to-date costings, arrange bulk deliveries, provide quarterly updates to Lyreco, and communicate price increases.
  • Authorise logins, ordering of uniforms, and deal with ad-hoc matters.
  • Add new users to the CWT systems when necessary.

About DSV

DSV is a global transport and logistics company. This role will evolve as the team expands their roles in and around the management of UK-based projects.