Facilities Administrative Coordinator

4 weeks ago


Purfleet, Thurrock, United Kingdom DSV Full time

Job Description

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our Facilities team at DSV. The successful candidate will provide administrative support to our facilities managers and their teams, ensuring the smooth operation of our facilities.

Key Responsibilities:

  • Provide administrative support to facilities managers and their teams
  • Assist with daily office needs and manage general administrative activities
  • Liaise with suppliers and contractors to ensure tasks are completed on time
  • Set up new suppliers on the DSV system
  • Update testing records for Gateway House and Scan House facilities
  • Update property database
  • Compile tender documents in association with the Facilities team
  • Compile monthly reports for submission to directors and sustainability team
  • Ensure cleaning at Scan House and Gateway House is completed to an acceptable standard
  • Perform other reasonable requests from the Facilities team

Procurement Roles:

  • Order pre-printed stationery for the UK, obtain prices, raise purchase orders, and monitor stock levels
  • Keep up-to-date costings, arrange bulk deliveries, provide quarterly updates to Lyreco, and communicate price increases where necessary
  • Authorise logins, ordering of uniforms, and deal with ad-hoc matters
  • Add new users to the CWT system when necessary

This role will evolve as the team expands their roles in and around the management of UK-based projects.



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