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Skiwear Wholesale Coordinator

1 month ago

London, Greater London, United Kingdom Perfect Moment Full time

About Perfect Moment

Perfect Moment is a luxury skiwear and lifestyle brand that combines high-performance technology with fashion-forward style. Our brand was born in the mountains of Chamonix and has since relocated to London, where we infuse our retro roots with a modern edge.

The Role

We are seeking a skilled Wholesale Administrative Assistant to join our global team. In this role, you will support our wholesale team by leveraging your understanding of the wholesale channel to drive success. You will work closely with our Wholesale Managers and report to the Head of Business Development.

Key Responsibilities

  • Vendor Performance Analysis: Analyze vendor sales reports and initiate re-orders as necessary
  • Reporting: Prepare wholesale and product reports for internal meetings and presentations
  • Client Database Management: Regularly update the client database and internal systems to ensure accuracy and completeness
  • Stock Management: Oversee stock swaps and returns
  • Logistics Coordination: Liaise with the Logistics team daily to ensure timely deliveries and prepare weekly reports
  • Agency Communication: Coordinate with selling agencies, ensuring inventory accuracy, monitoring performance, and addressing client requests
  • Market Support:
    • Manage sales appointment calendars
    • Prepare showrooms in line with critical path timelines
    • Handle order entries, perform checks, and confirm orders
    • Coordinate sample requests for markets and wholesale clients
    • Collaborate with Logistics to gather and check POs and shipping documents
    • Create and customize training materials and marketing assets for clients
    • Develop look books and line sheets

Requirements

  • Wholesale Experience: Proven experience working within the wholesale channel, preferably in the luxury or fashion sector
  • Industry Knowledge: Understanding of the skiwear and lifestyle market is a plus
  • Commercial Skills: Ability to support and execute commercial strategies
  • Communication Skills: Strong written and verbal communication skills, with the ability to liaise effectively with internal teams and external partners
  • Organisational Skills: Excellent organisational skills with the ability to manage various tasks and prioritise workloads efficiently
  • Attention to detail: Thorough attention to detail, especially when handling order processing and data entry
  • Software Skills: Confident with Microsoft Suite, particularly skilled in Excel. Prior knowledge and use of Nu Order or Joor is advantageous
  • Proactive Attitude: Demonstrates initiative and a can-do attitude, especially when solving problems or managing unexpected issues
  • Team Player: Ability to work collaboratively with the team and a willingness to travel if required

What We Offer

As a Wholesale Administrative Assistant at Perfect Moment, you will have the opportunity to work with a global luxury brand, develop your skills in wholesale operations, and contribute to the success of our team.