Administrative Coordinator
2 months ago
Job Title: Administrative Coordinator - Prison Education
Job Summary:
We are seeking an experienced Administrative Coordinator to join our Prison Education team. The successful candidate will provide administrative and secretarial support to the education provision, working closely with the curriculum management team and tutors.
Key Responsibilities:
- Accurately input and analyse learner data on spreadsheets or databases, including the setting up of simple spreadsheets or databases and the provision of accurate data reports.
- Check and ensure that all paperwork and learner records are accurate and audit compliant for processing.
- Typing memos, letters, reports and other communications, including drafting replies to general enquiries and taking accurate minutes of meetings.
- Undertake general administrative duties and implement office procedures and processes, including but not exclusively filing and organising learner and staff records and ensuring the confidentiality of these.
- To check, process and record all resource orders and help source appropriate suppliers for resources.
- Dealing with telephone calls and visitors, as well as answering general enquiries into the department, liaising with key contacts in a positive and professional manner, providing information as requested and acting as a crucial point of contact.
- Maintain and report staff absence and leave records.
Requirements:
- Experience in an Administration or secretarial role.
- Experience with processing and data-entry.
- Experience using Microsoft Office and highly competent with Excel.
- Experience in a similar role in an education setting (desirable).
- Have a calm and patient demeanour.
Working Hours: Monday to Friday, 37 hours per week, 8:00 - 17:00.
Salary: £24,183 - £27,023.
Holidays: 30 days + bank holidays + up to 5 college closure days.
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