Administrative Support Specialist

4 weeks ago


Weymouth, Dorset, United Kingdom Potens Group Full time
Job Title: Senior School Administrator

We are seeking a highly organized and detail-oriented Senior School Administrator to join our team at Potens Group. As a key member of our administrative team, you will be responsible for providing exceptional support to our front of house teams at our Weymouth and Dorchester sites.

Key Responsibilities:
  • Provide administrative support to the school office, including answering phone calls, responding to emails, and maintaining accurate records.
  • Assist with a range of support and development functions across the school, including recruitment, payroll, and facility management.
  • Provide a welcoming and efficient 'Front of House' role for the school, including greeting visitors, handling mail and packages, and maintaining a clean and organized reception area.
  • Act as Personal Assistant resource where needed to the school's Senior Leadership Team, including preparing meeting materials, taking minutes, and coordinating travel arrangements.
  • Complete administration tasks for specific development work, including updating work planners, diaries, and calendars.
  • Administration and electronic communication and filing.
  • Provide administrative support to the SENCO, including attending Annual Reviews of EHCPs and updating documents/records as required.
  • Line Management of School Administrators, lunchtime facilitator(s), domestic assistant(s), maintenance staff.
  • To oversee, audit and assure the administration of the school's finances and ensure spending remains aligned to budget.
  • To oversee the accuracy and maintenance of core school office systems and requirements.
  • To oversee and lead the administration of staff-related tasks such as recruitment and new starters, payroll.
  • To oversee and co-ordinate facility management related duties and tasks.
  • Have a solid working knowledge of Microsoft office package.
  • Able to self-direct and prioritise workload according to shifting demands.
  • Significant experience in administration tasks.
About Us:

Potens Group is a national provider of health, social and education services with over 30 years' experience. We are committed to safeguarding and promoting the welfare of the people we support throughout our facilities. We champion diversity and understand the importance of our teams representing the communities and people we support.

We offer a comprehensive benefits package, including a competitive salary, contributory pension scheme, and access to attractive and exclusive employee benefits.



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