Administrative Support Specialist

1 day ago

Weymouth, Dorset, United Kingdom Potens Group Full time
Job Title: Senior School Administrator

We are seeking a highly organized and efficient Senior School Administrator to join our team at Arbour House School. As a key member of our front of house team, you will be responsible for providing administrative support to our school office, ensuring the smooth day-to-day operation of our facilities.

Key Responsibilities:
  • Provide administrative support to the school office, including answering phone calls, responding to emails, and managing correspondence.
  • Assist with a range of support and development functions across the school, including recruitment, payroll, and facility management.
  • Provide a welcoming and efficient 'Front of House' role for the school, including greeting visitors, managing the reception area, and maintaining a high level of customer service.
  • Act as Personal Assistant resource where needed to the school's Senior Leadership Team, providing administrative support and ensuring the smooth operation of the team.
  • Complete administration tasks for specific development work, including completing and updating work planners, diaries, calendars, and other documents.
  • Administration and electronic communication and filing, including maintaining accurate records and ensuring compliance with data protection regulations.
  • Provide administrative support to the SENCO, including attending Annual Reviews of EHCPs and updating documents/records as required.
  • Line Management of School Administrators, lunchtime facilitator(s), domestic assistant(s), and maintenance staff.
  • To oversee, audit, and assure the administration of the school's finances and ensure spending remains aligned to budget.
  • To oversee the accuracy and maintenance of core school office systems and requirements.
  • To oversee and lead the administration of staff-related tasks such as recruitment and new starters, payroll.
  • To oversee and co-ordinate facility management related duties and tasks.
  • Have a solid working knowledge of Microsoft office package.
  • Able to self-direct and prioritise workload according to shifting demands.
  • Significant experience in administration tasks.
About Us:

We are a national provider of health, social, and education services with over 30 years' experience. Our employees are the driving force behind the fantastic care and support being delivered to hundreds of adults and children across the UK.

We champion diversity and understand the importance of our teams representing the communities and people we support. Here at Potens, you'll find an inclusive environment where you can be yourself and where everyone is driven by the same purpose – helping people live independently, healthier, happier lives and doing our part to make a better working environment where all feel welcome and supported.

We are committed to safeguarding and promoting the welfare of the people we support throughout our facilities. Enhanced DBS and a minimum of two satisfactory references are required for this role.

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