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Administrative Coordinator for Property Development Team

2 months ago

Perth, Perth and Kinross, United Kingdom Bidwells Full time
Administrative Role with Competitive Salary in Perth, Scotland

We are seeking an experienced Administrative Coordinator to provide high-quality support to our Residential Development & Property Management team based in Perth, Scotland.

This is a fantastic opportunity for a skilled professional to be the first point of contact for enquiries and provide general administrative support, contributing to the smooth running of the teams.

About the Job
  • Provide comprehensive administrative support, assisting in preparing and drafting correspondence, reports, and schedules.
  • First point of contact for phone calls, taking notes, and messages as necessary.
  • PDF amalgamation/formatting, scanning, printing, photocopying, and binding documents.
  • Organize post and couriers, ensuring timely delivery.
  • Audit and copy typing, minute/note-taking at meetings, and printing/proofreading/binding of documents.
  • Maintain the client contact database with an efficient filing system, creating new files, archiving files, and retrieving archived files.
  • Arrange meetings online and in-person with internal and external personnel.
  • Set up meeting rooms and provide refreshments.
  • Coordinate team and corporate social events and volunteer days.
  • Process Anti-money Laundering activities.
  • Assist with finance administration, including implementing updates to the work tracker, raising invoices, expenses, reports, timesheets, and chasing where necessary as directed by Senior Team Members.
  • Arrange travel, accommodation, refreshments, parking, etc.
  • Support Senior Team Members with diary management, email management.
  • Assist clients and other parties with enquiries.
About You
  • Previous experience in a secretarial/administrative position.
  • Strong typing skills and audio dictation.
  • Excellent communication skills (verbal and written) and attention to detail, with the ability to build productive relationships internally and externally.
  • Strong organizational skills, prioritizing tasks while managing conflicting demands.
  • Ability to work independently with confidence and in a team environment.
  • Good IT Skills with knowledge of Word, Excel, PowerPoint, Outlook, and Teams.
  • Desirable: previous experience within property and using Netsuite systems or similar invoicing systems.
What We Offer

We offer a competitive salary of £35,000 - £45,000 per annum, depending on experience, plus a range of benefits, including:

  • A generous pension scheme with employer contributions.
  • Private medical insurance.
  • A medicash plan.
  • Your birthday off work.
  • Paid sabbaticals.
  • Lifestyle discounts and perks.
  • Continuous learning opportunities.
  • Study support.
  • Agile working options.
  • Family-friendly policies.

Bidwells values diversity and inclusion and encourages applications from all qualified candidates. Flexible working requests are considered from day one.