Administrative Operations Director
3 weeks ago
Job Summary
The Director of Administrative Operations is responsible for overseeing the day-to-day administrative processes and providing executive-level support to the Director of Athletics and senior staff members. This includes coordinating travel, electronic communication, and traditional correspondence, as well as preparing and delivering reports on athletics department strategic initiatives.
Key Responsibilities
- Provide administrative knowledge to develop successful office standards
- Screen and direct phone calls and visitors
- Maintain the Director of Athletics calendar, including scheduling and coordinating leadership team meetings
- Prepare, process, and track payroll forms, onboarding paperwork, invoices, affiliation agreements, and other forms
- Assist with game day operations and serve as an event coordinator for department meetings and athletics special events
- Supervise and train work study students as needed
- Provide backup support to other administrative staff
Requirements
- Bachelor's degree
- At least three years of related experience in administrative operations
- Strong time management, organizational, and attention to detail skills
- Demonstrated ability to take initiative and plan, organize, coordinate, and perform work in various situations
- Proficient with Google and MS Office, including Excel, and able to learn and utilize new software programs
- Experience with virtual meeting platforms such as Zoom and Microsoft Teams
- Excellent oral and written communication skills
Preferred Qualifications
- Minimum three years' experience working in Division I college athletics department/conference office/Higher Education
- Experience with managing or hosting athletic/special events
Equal Employment Opportunity
Norfolk State University is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status.
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