Executive Office Team Coordinator
2 weeks ago
We are seeking a highly organized and detail-oriented Executive Team Assistant to join our team at ABBA Voyage. As a key member of our central office, you will play a crucial role in ensuring the seamless operation of our office systems and providing administrative support to our Executive team.
Key Responsibilities- Oversee the day-to-day running of our central office, including the management and ordering of office supplies and equipment, within budget.
- Maintain the central office, ensuring spaces are kept tidy and adhere to health and safety and fire regulations.
- Manage facilities maintenance requests for the central office and escalate issues accordingly.
- Provide administrative support to the Executive team with scheduling, room bookings, travel bookings, research, expenses, and reoccurring data entry tasks.
- Complete data entry projects, inputting and updating information on Excel.
- Contribute to the logistics and execution of ad hoc office projects.
- Participate in the social committee to organize company events and activities.
- Work with the Business Operations & Executive Assistant to further develop the working relationship with our IT provider and related projects, ensuring IT systems operate successfully across the two office locations.
- Support the business operations processes, ensuring company guides and documentation are kept up to date and any changes in office processes are communicated to the business.
- Prior experience as an Office Assistant/Office Manager or a Personal/Administrative Assistant.
- Proficiency in administrative and data entry tasks.
- Proficient in the use of Microsoft Word, Excel, and Outlook.
- Flexible approach with an ability to use own initiative.
- Competitive salary and bonus scheme.
- ~6% matching pension contributions.
- ~10 complimentary tickets to the show every year, and discount tickets and Oceanbird Lounge access.
- ~Health Care Cash Plan, EAP, and retail discounts.
We deliver our very best for each other, our guests, our partners, and our community. We are passionate about always moving forwards and going beyond expectations – our own, our company's, our audience's, our communities' – to be part of something you can't quite put into words.
We strive to be a business where difference is valued and everyone is able to thrive in a culture of equality, inclusion, and belonging. We are committed to equal employment opportunities regardless of race, religion, or belief, ethnic or national origin, disability, age, citizenship, marital, domestic, or civil partnership status, sexual orientation, gender identity, or any other basis as protected by applicable law.
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