Event Coordinator

2 weeks ago


Dundee, Dundee City, United Kingdom The James Hutton Institute Full time
Main Purpose of Job

To work collaboratively with colleagues to deliver the day-to-day tactical execution of the James Hutton Institute's portfolio of events, including corporate events, internal events, strategic events for profile-raising, fundraising, and public engagement.

Main Duties of Postholder
  • Manage and coordinate event equipment, including storage, maintenance, and upkeep of inventory.
  • Set up and dismantle equipment required for each event.
  • Assist with reception desks and ad-hoc duties during events to ensure smooth execution.
  • Support the Communications team with the summer events program, including small meetings, visits, and larger outdoor field-based events.
  • Provide logistical and administrative support to the Events Managers.
  • Liaise with and coordinate service providers.
  • Attend meetings, take notes, and act as a second point of contact.
  • Perform ad-hoc duties at events, including managing attendee lists, showing exhibitors to sites, and informing volunteers about tasks.
Qualifications/Skills/Knowledge
  • Essential Qualifications: This post is ideal for someone currently studying a related degree or looking to gain further event experience.
  • Essential Skills: Willingness to assist with manual work related to setting up and dismantling events; high standard of written and verbal communication skills; ability to organize own work effectively; good attention to detail and accuracy; creative, proactive, flexible, and able to work to agreed deadlines; ability to work as part of a team and use own initiative; good working knowledge of Microsoft Office suite; personable and able to speak comfortably to a wide range of people; understand the importance and relevance of timelines, venues, suppliers, legal obligations, and health & safety.
  • Desirable Skills: Experience of working on events that range in size and delivery style; experience of agricultural style events.

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