Band 4 Administrative Assistant

1 month ago


Poole, Poole, United Kingdom NHS Full time
Job Summary

We are seeking a highly organized and skilled Personal Assistant to join our Radiology department at University Hospitals Dorset NHS Foundation Trust. The successful candidate will provide administrative support to the Clinical Director and Deputy Head of Imaging Services, ensuring the smooth operation of the department.

Main Responsibilities
  • Provide comprehensive administrative support to the Clinical Director and Deputy Head of Imaging Services, including diary management, meeting organization, and correspondence.
  • Act as gatekeeper for the Radiology Management Team, managing their calendars and arranging meetings.
  • Oversee the inbox of the Deputy Head of Imaging and Clinical Director in their absence, ensuring continuity of office functions.
  • Draft agendas, take minutes, and distribute action logs to the wider team.
  • Identify actions from meetings and take them forward on behalf of the Radiology Management Team.
  • Maintain an efficient electronic filing system and liaise with the Senior Management Team.
Requirements
  • Educated to GCSE standard or equivalent, including English and Maths.
  • Experience of working at a PA/senior secretarial level in a complex organization, demonstrating the range of skills required for the post.
  • Working knowledge and experience of Microsoft Office or equivalent software.
  • Previous NHS experience.
Technical Skills
  • Good technical skills in Microsoft Office.
  • Proficient keyboard skills.
  • Excellent organizational skills.
  • Organizing, attending, and administering meetings.
  • Taking notes/minutes at meetings (backed up by recording).
Other Requirements
  • Understanding of the management of confidential information and data protection requirements.
  • Very high level of communication skills.


  • Poole, Poole, United Kingdom Transformation Unit Full time

    Job Title: NHS Band 4 PAWe are seeking a highly organized and detail-oriented Personal Assistant to join our Radiology department at University Hospitals Dorset NHS Foundation Trust.Job SummaryThe successful candidate will provide administrative support to the Clinical Director and Deputy Head of Imaging Services, ensuring the smooth operation of the office...


  • Poole, Poole, United Kingdom Transformation Unit Full time

    Job Title: NHS Band 4 PAWe are seeking a highly organized and detail-oriented Personal Assistant to join our Radiology department at University Hospitals Dorset NHS Foundation Trust.Job SummaryThe successful candidate will provide administrative support to the Clinical Director and Deputy Head of Imaging Services, ensuring the smooth operation of the office...


  • Poole, Poole, United Kingdom University Hospitals Dorset NHS Foundation Trust Full time

    Job Title: NHS Band 4 PAWe are seeking a highly organized and efficient Personal Assistant to join our Radiology department at University Hospitals Dorset NHS Foundation Trust. The successful candidate will provide administrative support to the Clinical Director and Deputy Head of Imaging Services, ensuring the smooth operation of the office and contributing...


  • Poole, Poole, United Kingdom University Hospitals Dorset NHS Foundation Trust Full time

    Job Title: NHS Band 4 PAWe are seeking a highly organized and efficient Personal Assistant to join our Radiology department at University Hospitals Dorset NHS Foundation Trust. The successful candidate will provide administrative support to the Clinical Director and Deputy Head of Imaging Services, ensuring the smooth operation of the office and contributing...


  • Poole, Poole, United Kingdom NHS Full time

    Job SummaryWe are seeking a highly organized and skilled Personal Assistant to join our Radiology department at University Hospitals Dorset NHS Foundation Trust. The successful candidate will provide administrative support to the Clinical Director and Deputy Head of Imaging Services, ensuring the smooth operation of the department.Main...


  • Poole, Poole, United Kingdom NHS Full time

    Job SummaryWe are seeking a highly organized and skilled Personal Assistant to join our Radiology department at University Hospitals Dorset NHS Foundation Trust. The successful candidate will provide administrative support to the Clinical Director and Deputy Head of Imaging Services, ensuring the smooth operation of the department.Main...


  • Poole, Poole, United Kingdom Dorset HealthCare University NHS Foundation Trust Full time

    Job SummaryWe are seeking an experienced Band 4 Medical Secretary to support Consultant Psychiatrists and medical teams for Haven and Harbour Ward.This is a full-time role, requiring a StandardKey Responsibilities:Providing administrative support to Consultant Psychiatrists and medical teamsManaging ward documentation and recordsCoordinating patient data and...

  • Medical Administrator

    2 months ago


    Poole, Poole, United Kingdom University Hospitals Dorset Full time

    Job OverviewThis role is to manage the Medicine and Older Persons Services junior doctors rotas, ensuring smooth day-to-day service delivery.The candidate will work alongside other Rota Coordinators and a Rota Assistant to:Create and implement compliant 24-hour rotas for Post Graduate doctors in trainingAct as Rota Co-ordinator across areas of...

  • Medical Administrator

    2 months ago


    Poole, Poole, United Kingdom University Hospitals Dorset Full time

    Job OverviewThis role is to manage the Medicine and Older Persons Services junior doctors rotas, ensuring smooth day-to-day service delivery.The candidate will work alongside other Rota Coordinators and a Rota Assistant to:Create and implement compliant 24-hour rotas for Post Graduate doctors in trainingAct as Rota Co-ordinator across areas of...

  • Band 5 Nurse

    4 weeks ago


    Poole, Poole, United Kingdom NHS Full time

    Job Title: Band 5 NurseWe are seeking a skilled and experienced Band 5 Nurse to join our Outpatient Nursing Team. The successful candidate will have a strong background in wound care and be able to demonstrate excellent interpersonal and organizational skills.Main Responsibilities:Assess and plan patient care, evaluating progress to ensure the care remains...

  • Band 5 Nurse

    4 weeks ago


    Poole, Poole, United Kingdom NHS Full time

    Job Title: Band 5 NurseWe are seeking a skilled and experienced Band 5 Nurse to join our Outpatient Nursing Team. The successful candidate will have a strong background in wound care and be able to demonstrate excellent interpersonal and organizational skills.Main Responsibilities:Assess and plan patient care, evaluating progress to ensure the care remains...

  • Band 5 Nurse

    1 month ago


    Poole, Poole, United Kingdom NHS Full time

    Job Title: Band 5 NurseWe are seeking a skilled and experienced Band 5 Nurse to join our Outpatient Nursing Team. The successful candidate will have a strong background in wound care and be able to demonstrate excellent interpersonal and organizational skills.Main Responsibilities:Assess and plan patient care, evaluating progress to ensure the care remains...

  • Band 5 Nurse

    4 weeks ago


    Poole, Poole, United Kingdom NHS Full time

    Job Title: Band 5 NurseWe are seeking a skilled and experienced Band 5 Nurse to join our Outpatient Nursing Team. The successful candidate will have a strong background in wound care and be able to demonstrate excellent interpersonal and organizational skills.Main Responsibilities:Assess and plan patient care, evaluating progress to ensure the care remains...


  • Poole, Poole, United Kingdom City Centre Recruitment Full time

    Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Poole. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including data entry, creating product specifications, and answering calls.Key Responsibilities:Data entry and maintenance...


  • Poole, Poole, United Kingdom City Centre Recruitment Full time

    Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Poole. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including data entry, creating product specifications, and answering calls.Key Responsibilities:Data entry and maintenance...


  • Poole, Poole, United Kingdom NHS Full time

    Job SummaryWe are seeking a highly organized and communicative Administrative Assistant to join our team at University Hospitals Dorset NHS Foundation Trust. As an Administrative Assistant, you will provide exceptional support to our clinical colleagues, ensuring the smooth operation of our outpatient services.Key ResponsibilitiesProvide appointment booking...


  • Poole, Poole, United Kingdom NHS Full time

    Job SummaryWe are seeking a highly organized and communicative Administrative Assistant to join our team at University Hospitals Dorset NHS Foundation Trust. As an Administrative Assistant, you will provide exceptional support to our clinical colleagues, ensuring the smooth operation of our outpatient services.Key ResponsibilitiesProvide appointment booking...


  • Poole, Poole, United Kingdom Dorset HealthCare University NHS Foundation Trust Full time

    About the RoleWe are seeking a skilled and experienced Administrative Assistant to join our team at Dorset HealthCare University NHS Foundation Trust. As a key member of our administrative team, you will be responsible for providing high-quality administrative support to our staff and patients.Main ResponsibilitiesProvide administrative support to the...


  • Poole, Poole, United Kingdom City Centre Recruitment Full time

    We are seeking an administrative assistant to provide support to our team in Poole. Your duties will include data entry, creating product specifications, and answering calls.Key requirements for this role include great communication skills, enthusiasm, proven administration skills, and experience in Microsoft programmes.Flexible working hours are available,...


  • Poole, Poole, United Kingdom Hays Specialist Recruitment Limited Full time

    Main Purpose of Job:To provide high-quality administrative support to the Contract Managers, Site Staff, and colleagues, ensuring seamless project execution and efficient contract management.Key Responsibilities:Collaborate closely with Contract Managers to ensure timely and accurate administration support.Assist Contract Managers with project-related...