Office Coordinator
4 weeks ago
Job Title: Office Administrator
Job Summary:
We are seeking a highly organized and detail-oriented Office Administrator to provide administrative support to our Secretarial team and wider business. The successful candidate will be responsible for a range of tasks, including opening the office, screening messages, and distributing mail items.
Key Responsibilities:
- Opening the office and screening night service messages
- Checking, logging, and distributing incoming ships mail items
- Processing outgoing courier shipment requests and preparing associated paperwork
- Processing ships mail despatches and associated courier requirements
- Circulating weekly ships mail despatch lists
- Monitoring stock and ordering FedEx packaging
- Administering switchboard and forwarding business calls to relevant departments
- Providing reception services for checking in guests and clients
- Processing requests for visitor Wi-Fi passwords
- Processing catering and transportation requests
- Updating catering schedules and distributing updates to the catering team
- Updating the EL-VIS system with details of forthcoming office visits
- Updating the INFORUM Employee Photos site
- Providing digital and hardcopy photos for Visa Applications
- Providing front desk and switchboard cover for Scotia House when required
- Supporting with process mapping of facilities processes
- Supporting with other administrative tasks, such as ordering food and raising purchase requisitions
Candidate Requirements:
- Computer literacy
- Standard Grade Maths or English or grade 3 or above
- Ability to prioritize tasks
- Excellent customer service skills
- Good communication skills
- Great multitasking abilities
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