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Administrative Assistant

2 months ago

London, Greater London, United Kingdom Carmignac Full time

About the Role

The HR Assistant will be joining a team of HR professionals to provide a comprehensive, proactive, and customer-focused HR service to our colleagues in London. This role is part of our steady UK office expansion.

Main Responsibilities

  • HR Administrative Support
    • Provide best-in-class administrative and recruitment support to the HR team and our current and prospective employees.
  • Recruitment Support
    • Assist with the recruitment process, contacting candidates directly, scheduling interviews, organizing assessments, and collating feedback from managers.
  • Benefits Administration
    • Support the administration of employee benefit schemes, including adding/removing employees and updating literature.
  • Training and Development
    • Ensure all training records are up-to-date in our HR system, check training invoices, and track YTD training expenditure.
  • Background Checks
    • Submit background checks on new hires.
  • Documentation and Reporting
    • Support the HR Manager to update the Staff Handbook and Contracts of Employment as necessary to ensure compliance with UK employment law.
    • Manage and produce various reports as required, including remuneration, attendance, and absence.
  • HR Database and Administration
    • Ensure the HR database is up-to-date and all internal files are accurate.
    • Ensure all HR-related invoices are sent to our external provider in a timely manner and follow up with any payment queries.
  • Inductions and Events
    • Organize employee induction days in Paris and London by scheduling presentations, booking meeting rooms, and preparing documentation.
  • Ad-Hoc Support
    • Provide ad-hoc administrative support to the HR Manager on various projects at local and group levels.

Requirements

  • Minimum 6 months of professional experience in an admin role.
  • Strong enthusiasm for administrative tasks and a desire to learn.
  • Excellent organizational skills.
  • Experience working within Financial Services is advantageous.
  • Strong Word, Excel, and PowerPoint skills.
  • Ability to prioritize tasks and meet deadlines.
  • Excellent communication and collaboration skills.
  • Excellent attention to detail.
  • Ability to remain calm under pressure.
  • Flexible and adaptable to business and team demands.
  • French language skills are considered a plus.