Executive Assistant

3 weeks ago

Leicester, Leicester, United Kingdom Reed Full time
Part-Time Executive Assistant

We are seeking a highly skilled and organized Executive Assistant to provide proactive day-to-day support to our Chief Executive. This role involves delivering high-level administrative and secretarial support, contributing to the smooth running of all our operations, both internal and external.

Key Responsibilities:
  • Provide administrative and secretarial support to the Chief Executive, Board of Directors, and Executive Team.
  • Manage correspondence, including emails and telephone inquiries, in the Chief Executive's absence.
  • Maintain effective and up-to-date filing systems.
  • Support all departments with travel arrangements, accommodation, and conference bookings.
  • Manage and maintain existing databases and set up new ones as needed.
  • Coordinate meetings, including AGM, Board, Resources Committee, and sub-committees.
  • Prepare agendas, collate reports, and record minutes of meetings.
  • Assist with the preparation of funding applications, official documents, and key events.
  • Play a lead role in specific projects as agreed with the Chief Executive and Executive Team.
  • Support the procurement of legal, audit, and insurance services.
  • General executive administration tasks, including managing vehicle tracking, mobile telephone, and WiFi contracts.
Requirements:
  • Strong administrative and secretarial skills.
  • Excellent communication and interpersonal skills.
  • Ability to manage multiple tasks and work under pressure.
  • Proficiency in IT and database management.
  • Experience in a similar role is preferred.
  • Flexibility to work some unsocial hours, including evenings.

In return, you will be part of a brilliant team, which, via the organization they work for, makes a real difference to service users. 33 days holiday (FTE and inclusive of BHs) Charity's pension scheme flexible working

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