Executive Assistant to the CEO

1 month ago

Leicester, Leicester, United Kingdom Leicester City Football Club Full time
About the Role

Leicester City Football Club is seeking an experienced Administrative Executive to support the Club's Board Office, including the CEO and Directors. This exciting opportunity provides the successful candidate the chance to report directly into the CEO and take responsibility for the planning, administration, communication, reporting, and follow-up requirements for the Club's cross-Directorate working groups.

Key Responsibilities
  • Manage and provide exceptional services to the Directors and the Club's working groups, including high-quality administrative support and efficient and effective meeting management and coordination.
  • Provide administrative service to the Club's cross-department workstreams, including minute and note taking and preparation, meeting agendas, and preparation of PowerPoint presentations.
  • Take ownership of follow-up actions from meetings, to ensure that a wide range of agreed actions are being executed and monitored.
  • Provide and lead the support to Directors and cross-functional working groups with a high level of professionalism, good judgment, and integrity, including utmost confidentiality and discretion with the information the post holder will be exposed to.
  • Closely work with colleagues where required to help ensure the Club delivers its commitments to accessibility, diversity, and inclusion and its safeguarding obligations.
  • Manage costs and relevant budget expenditure, in alignment with the Club's financial goals and processes.
  • Ensure where required that the Club meets or exceeds all statutory regulations and industry standards, including (but not limited to) health and safety, security, food safety, first aid, accessibility, safeguarding, diversity, and inclusion, Premier League, and local authority.
  • As required and by exception in limited circumstances, provide assistance with Club events which may include working evenings and weekends.
Requirements
  • Proven experience in a similar executive assistant and administration role.
  • Experience of working in a corporate governance, board office, or similar executive support function in a publicly visible organization with highly confidential matters.
  • Proficient and highly practiced in the coordination and administering of senior-level organizational meetings, including accurate agenda compilation, presenting comprehensive and accurate minutes, and coordinating post-meeting action items to ensure completion within agreed deadlines.
  • Proven ability in organizing an often large, complex, confidential, and busy workload to high standards.
  • An 'in control' demeanor, while being dynamic and adaptable regardless of challenges or change being faced.
  • Exceptional ability to work collaboratively across a range of departments to ensure key results and actions are delivered as appropriate.
  • A great relationship-builder, respected and admired by colleagues and stakeholders alike.
  • Able to work autonomously and with independent decision-making, knowing when to escalate matters where appropriate and required.
  • Exceptional stakeholder management skills, with the confidence to challenge senior internal stakeholders if necessary (e.g., to ensure delivery in line with working group deadlines).
  • Experienced in responding effectively and flexibly to any necessary changes to timelines and/or scope of work.
  • Confident communicator, frequently sharing required information with credibility and professionalism at all times.
  • Substantial experience in preparing proposals, briefings, presentations, reports, and other documentation.
  • Proven ability to design, maintain, and implement methods and techniques for the configuration, storage, and version control of information (electronic and hard copy) in required formats and in accordance with Club's governance and policy obligations.
  • Considerable experience in managing highly confidential and sensitive information in a professional and trusted manner.
  • Demonstrates professional and personal integrity, ambition, success, and performance.
  • Highly proficient with MS Office applications and other software applications, including but not limited to, Monday, Dropbox, Docusign for managing documents, record keeping, etc.
About the Club

Knowing some of the history of Leicester City Football Club helps you appreciate the sense of community, spirit, and family for which the Foxes are renowned.

Formed in 1884, the Club was promoted to the Premier League in 2014 when the Foxes returned to the top tier as the Championship title-winners. In 2016, Leicester City became Premier League champions. This remarkable achievement qualified us for the UEFA Champions League for the first time in the Club's history, and we subsequently reached the quarterfinals. The Club continued to build on that success and celebrated lifting the prestigious FA Cup in May 2021. Following relegation from the Premier League in 2023, the Club made it the top priority to get straight back up and did so as Championship title-winners in the season.

Under the stewardship of King Power and the Club's CEO Susan Whelan, Leicester City Football Club is deeply committed to the local community and its supporters and continually strives to ensure that every point of engagement with fans is truly world-class, including the experience on matchdays. Investment in the Club continues, with the 2021 opening of a new state-of-the-art training ground in North Leicestershire.

Benefits Package

Leicester City Football Club offers a competitive salary and pension scheme with life assurance to all its permanent employees. Employees are able to benefit from free onsite parking as well as an onsite subsidised staff restaurant. Employees also benefit from up to 33 days' annual leave, including bank holidays.

Contract Type – Permanent

Hours Per Week – 37.5

One City. One Club. One Leicester.

Leicester City Football Club believes that football is for all, and we are committed to Diversity and Inclusion, where valuing the individual is our highest priority. We are working to see equality across all areas of the Club and welcome applications from all areas of the community. We are committed to the wellbeing of our staff and welcome applicants seeking flexible hours.

If you have any requirements in regard to the recruitment process, please let us know; we are happy to support your needs.

Next Steps

Suitable candidates will be interviewed as and when they apply, the role will be shut down as soon as a suitable candidate has been sourced.

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