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Executive Assistant

2 months ago

Leicester, Leicester, United Kingdom iBC Healthcare Full time

We are seeking a highly organized and experienced Executive Assistant to support our Chief Operating Officer at IBC Healthcare.

The successful candidate will manage the COO's schedule, coordinate meetings, take minutes during meetings with the Board of Directors, and handle communications to ensure smooth operations.

Key Responsibilities:

  • Coordinate and manage the COO's daily schedule, including meetings, appointments, and travel arrangements.
  • Serve as the primary point of contact between the COO and internal/external stakeholders, handling all correspondence and prioritizing communications.
  • Organize and prepare meetings, including drafting agendas, gathering necessary materials, and taking minutes.
  • Support the COO in planning and executing various projects, coordinating with different departments to ensure deadlines and objectives are met.
  • Prepare reports, presentations, and other documents for the COO, ensuring accuracy and professionalism in all materials.
  • Handle sensitive information with discretion and maintain confidentiality.
  • Assist in the day-to-day operations of the COO's office, including budget tracking, expense reporting, and vendor management.
  • Build and maintain effective working relationships with stakeholders and partners.

Person Specification:

  • At least 3 years of experience as an executive assistant or similar role in a fast-paced environment.
  • Excellent verbal and written communication skills, with the ability to adapt to different audiences and situations.
  • Strong organizational and time management skills, with the ability to prioritize and multitask.
  • High level of discretion and confidentiality, with the ability to handle sensitive information.
  • Proficient in Microsoft Office, with the ability to learn new software and tools quickly.