Department Administrator

3 weeks ago


Culham, Oxfordshire, United Kingdom UK Atomic Energy Authority Full time
About the Role

We are seeking a highly organized and proactive individual to join our dynamic team as an Administrative Support Specialist. In this pivotal role, you will provide comprehensive administrative support to ensure optimal efficiency within the Robotics, Repurposing & Decommissioning Directorate.

Key Responsibilities
  • You will act as the primary contact for general queries, addressing issues swiftly and escalating as required.
  • You will be coordinating and managing complex travel arrangements, including UK and international travel, accommodation, and itinerary planning.
  • Organising and managing on-site meetings, including agenda preparation, minute-taking, and action logging.
  • You will manage office supplies and ordering processes, including requisition and purchase orders.
  • Processing expense claims in accordance with the organisational procedures.
  • You will proactively and effectively deliver inductions to new starters and visitors.
  • Liaising with other departments to secure IT access, site and building access for new starters.
  • Contributing to the recruitment administration and coordination of summer placement programs.
  • You will ensure compliance with display screen equipment (DSE) assessments in line with current legislation.
  • You may be asked to perform additional administrative duties as required, within the remit of this role.
Requirements
  • Demonstrable experience in an administrative role.
  • Strong proficiency in Microsoft Office and general IT skills.
  • Strong customer service mindset, to ensure the needs of stakeholders are met with professionalism and efficiency.
  • Ability to adapt quickly to changing priorities or new processes.
  • Proven ability to manage multiple tasks in a fast-paced environment.
  • Strong time management and prioritisation skills.
  • High level of written and verbal communication expertise.
  • Flexibility to undertake a wide range of administrative tasks.
  • Self-motivated with the ability to work independently and as part of a broader team.
  • A discreet and professional approach to handling sensitive information.
Desirable
  • Experience arranging international travel.
  • Familiarity with SharePoint or similar systems.


  • Culham, Oxfordshire, United Kingdom UK Atomic Energy Authority Full time

    {"Job Title": "Department Administrator", "Job Description": "Key ResponsibilitiesWe are seeking a highly organized and proactive individual to provide comprehensive administrative support to the Robotics, Repurposing & Decommissioning Directorate.The successful candidate will be responsible for:Coordinating and managing complex travel arrangements,...


  • Culham, Oxfordshire, United Kingdom UK Atomic Energy Authority Full time

    {"Job Title": "Department Administrator", "Job Description": "Key ResponsibilitiesWe are seeking a highly organized and proactive individual to provide comprehensive administrative support to the Robotics, Repurposing & Decommissioning Directorate.The successful candidate will be responsible for:Coordinating and managing complex travel arrangements,...


  • Culham, Oxfordshire, United Kingdom UK Atomic Energy Authority Full time

    Job SummaryWe are seeking a highly organized and detail-oriented HR and Payroll Operations Specialist to join our team at the UK Atomic Energy Authority. As a key member of our HR department, you will be responsible for managing the end-to-end payroll system processes for all employees within our ERP system.Key ResponsibilitiesManage payroll system...


  • Culham, Oxfordshire, United Kingdom UK Atomic Energy Authority Full time

    Job SummaryWe are seeking a highly organized and detail-oriented HR and Payroll Operations Specialist to join our team at the UK Atomic Energy Authority. As a key member of our HR department, you will be responsible for managing the end-to-end payroll system processes for all employees within our ERP system.Key ResponsibilitiesManage payroll system...


  • Culham, Oxfordshire, United Kingdom UK Atomic Energy Authority Full time

    Job DescriptionAs an employee of the UK Atomic Energy Authority, you will benefit from:Outstanding defined benefit pension scheme, details of which can be found at the end of this advert.Corporate bonus scheme up to 7% and a Relocation allowance (if eligible).Flexible working options including family friendly policies.Employee Assistance Programme and...


  • Culham, Oxfordshire, United Kingdom UK Atomic Energy Authority Full time

    Job DescriptionAs an employee of the UK Atomic Energy Authority, you will benefit from:Outstanding defined benefit pension scheme, details of which can be found at the end of this advert.Corporate bonus scheme up to 7% and a Relocation allowance (if eligible).Flexible working options including family friendly policies.Employee Assistance Programme and...


  • Culham, United Kingdom CCFE Full time

    **Overview of Responsibilities**: This role can be based at can any of the following sites; **Culham, Oxfordshire.** This role primarily requires onsite presence, with potential for remote work one day per week in the future. This role requires employees to **complete an online Baseline Personnel Security Standard (BPSS) **, including The Disclosure &...


  • Culham, United Kingdom Culham Centre for Fusion Energy Full time

    **Overview of Responsibilities**: As an Administrator within our Electrical Engineering Unit (EEU) you will support the service request management, workforce planning and information systems across the Unit. You’ll also also be part of a team that process requisitions, work orders and purchases on behalf of the Departments technicians and engineers. -...

  • Administrator

    3 months ago


    Culham, United Kingdom Culham Centre for Fusion Energy Full time

    **Overview of Responsibilities**: **Who are we looking for?** This role is working within the EDI team, supporting Equality, Diversity and Inclusion and wellbeing initiatives. You’ll support internal and external activities, monitoring projects and working across the business with many different people. **What will you be responsible for?** - This is a...

  • Administrator

    3 months ago


    Culham, United Kingdom UK Atomic Energy Authority Full time

    **Administrator** Abingdon Rd, Culham, UK Full-time **Salary**: £25,030 + excellent benefits including outstanding pension Site Location: UKAEA Culham, Oxfordshire Confirmed Grade: Level 2 Department: People (HR) **Company Description** By 2050, the planet could be using twice as much electricity compared to today. Are you interested in contributing and...


  • Culham, United Kingdom Culham Centre for Fusion Energy Full time

    **Overview of Responsibilities**: **We are looking for** A Technical Administrator to join us in a permanent role. As the technical administrator you will require the ability to work flexibly supporting various teams whilst maintaining high levels of attention to detail. Demonstrating a right first time approach you will ensure that any project or...

  • Administrator

    3 months ago


    Culham, United Kingdom Civil Nuclear Constabulary Full time

    **Based in Culham, Oxfordshire (hybrid working)** **Permanent, Part-Time (18.5 hours per week)** **Salary up to £24,807 plus a £2,000 South East allowance (full time equivalent) per annum plus generous benefits package** This is a unique opportunity to ensure that the UK’s civil nuclear power facilities are protected through the efficient development of...


  • Culham, United Kingdom UK Atomic Energy Authority Full time

    **STEP - Programme Administrator** Abingdon Road, Culham, gb Full-time **Salary**: £25,030 + excellent benefits including outstanding pension Site Location: West Burton or Culham Confirmed Grade: Level 2 Department: STEP **Company Description** By 2050, the planet could be using twice as much electricity compared to today. Are you interested in...


  • Culham, United Kingdom UK Atomic Energy Authority Full time

    **STEP - Programme Administrator** Abingdon Road, Culham, GB Full-time **Salary**: £25,030 + excellent benefits including outstanding pension Site Location: UKAEA Culham, Oxfordshire Confirmed Grade: Level 2 Department: STEP **Company Description** By 2050, the planet could be using twice as much electricity compared to today. Are you interested in...


  • Culham, United Kingdom UK Atomic Energy Authority Full time

    Company Description By 2050, the planet could be using twice as much electricity compared to today. Are you interested in contributing and helping to shape the future of the world’s energy? If so, read on. Fusion, the process that powers the Sun and Stars, is one of the most promising options for generating the cleaner, carbon-free energy that our world...


  • Culham, United Kingdom CCFE Full time

    **Overview of Responsibilities**: As an employee of UKAEA you will benefit from: - A starting salary of £18,000 with significant yearly increases. - Corporate bonus scheme up to 7% once you reach your third year. - Dedicated support to help you to develop your career and experience. - Encouragement & support to achieve your qualification. - A vibrant...


  • Culham, United Kingdom UK Atomic Energy Authority Full time

    **Company Description** By 2050, the planet could be using twice as much electricity compared to today. Are you interested in contributing and helping to shape the future of the world’s energy? If so, read on. Fusion, the process that powers the Sun and Stars, is one of the most promising options for generating the cleaner, carbon-free energy that our...


  • Culham, United Kingdom Culham Centre for Fusion Energy Full time

    **Overview of Responsibilities**: We are seeking an enthusiastic Health Physics Dosimetry Technical Records Officer to join our SHEQ Department on a** FTA contract (12 months).** You will be a self-organised Technical Coordinator with a broad range of administrative skills to be accountable for administering radiation and beryllium workers’ registration...


  • Culham, United Kingdom UK Atomic Energy Authority Full time

    **Unix System Administrator** Abingdon Rd, Culham, UK Full-time **Salary**: £35,520 + excellent benefits including outstanding pension Site Location: UKAEA Culham, Oxfordshire or Rotherham, Yorkshire Confirmed Grade: Level 4 Department: Computing - Enterprise Infrastructure Solutions **Company Description** By 2050, the planet could be using twice as...


  • Culham, United Kingdom CCFE Full time

    **Overview of Responsibilities**: Are you looking for an exciting opportunity to make a difference? Join our team and contribute to the future of fusion energy. As **_Facilities and Business Support Coordinator_**, you will play a pivotal role in STEP where: - You will be front facing corresponding with external stakeholders and engage with government on...


  • Culham, United Kingdom CCFE Full time

    **Overview of Responsibilities**: **Who are we looking for?** - PERMANENT_ Working with talented and interesting people tackling the climate emergency and expanding needs for electricity across the world. This role helps with administration and support for the Computing Division at UKAEA which is using exciting new computing tools to help design new fusion...


  • Culham, United Kingdom Culham Centre for Fusion Energy Full time

    **Overview of Responsibilities**: **Who are we looking for?** We’re looking for a highly motivated HR/ Payroll & Operations Assistant to join our People Department on a 1-year FTA contract. This role provides support to the organisation by administering and co-ordinating end-to-end processes, ensuring records are accurately maintained within the ERP...


  • Culham, United Kingdom CCFE Full time

    **Overview of Responsibilities**: As an employee of UKAEA you will benefit from: - Outstanding **defined benefit pension scheme, **details of which can be found at the end of this advert.**: - Corporate **bonus scheme up to **_7_**% **and a **Relocation** allowance (if eligible). - **Flexible working options** including family friendly policies. -...

  • Commercial Specialist

    4 months ago


    Culham, United Kingdom Culham Centre for Fusion Energy Full time

    **Overview of Responsibilities**: Are you looking for an exciting opportunity to make a difference? Join our team and contribute to the future of fusion energy. As **_Commercial Specialist_**, you will play a pivotal role in providing valuable advice and assistance to both the Commercial team and the studentship team. You will be responsible for offering...

  • Resilience Advisor

    4 months ago


    Culham, United Kingdom Culham Centre for Fusion Energy Full time

    **Overview of Responsibilities**: **Who are we looking for?** - No day is the same, the post holder will interact with all levels of UKAEA and its stakeholders. - Behaviours required: Tact, diplomacy, independent self starter, critical thinker, good understanding of administration and UKAEA processes. **What will you be responsible for?** - Carry out...

  • Executive Assistant

    4 months ago


    Culham, United Kingdom UK Atomic Energy Authority Full time

    **Executive Assistant** Culham Science Centre, Abingdon, GB Full-time **Salary**: £29,761 + excellent benefits including outstanding pension Site Location: UKAEA Culham, Oxfordshire Confirmed Grade: Level 3 Department: CEO Management **Company Description** By 2050, the planet could be using twice as much electricity compared to today. Are you...