School Administrator

4 weeks ago

Rugby, Warwickshire, United Kingdom Teaching vacancies Full time
Job Details

Job Role: Administration, HR, Data and Finance

Visa Sponsorship: Visas cannot be sponsored

Working Pattern: Part-time

Contract Type: Permanent

Full-time Equivalent Salary: £13,426.37 - £13,636.93 Annually (Actual) Pay award has been applied.

Job Summary

Purpose of the Job: To contribute to the successful administration of the school and its day-to-day efficiency by providing support to the Office Manager, Head of School, teaching and support staff, children and parents/carers.

Key Responsibilities:

  • Administration and Communications: Meet and greet visitors, ensure signing in procedures are followed, deal with general enquiries face-to-face, over the telephone, via email and in writing, receive and open mail, distribute or deal with accordingly, produce documents and communications using appropriate software and office equipment, provide administrative support, file and retrieve documentation, maintain manual and electronic records, liaise with school photographer, maintain pupil photographs on Arbor, administer outgoing/incoming photographs and orders, produce reports using Arbor, maintain School Calendar with events, ensure internal and external notice boards are maintained with up to-date information.
  • Stocks and Supplies: Monitor stocks of office supplies, maintain first aid supplies, ensure first aid pack for trips is adequately stocked, maintain annual log of school assets, receive deliveries, check for accuracy and distribute to requisitioners or stock cupboard, organise equipment required for Sports Day awards.
  • Events, Trips and Visits & Music Tuition: Assist with costing trips, book school trips and events, liaise with appropriate providers, raise payment item on Arbor, check for payments and remind late payers, liaise with Bikeability to organise annual cycling proficiency, liaise with NMPAT to organise annual music tuition for individual pupils and whole class projects, raise charges on Arbor, check for payments and remind late payers, liaise with music teachers to provide information on pupils taking lessons.
  • Promoting the School: Ensure the school website is maintained with up-to-date information, liaise with outside organisations to promote the school.
  • Pupil Welfare: Ensure good behaviour in line with the school's behaviour policy, administer medicines as authorised by parents.
  • Other: Attend and participate in meetings when required, take part in training and other learning activities as required by both the school and Trust, undertake other duties which may arise from time to time, to be agreed with the Head of School and Office Manager.

Working Hours: 25 hours per week, spread over 4 days, for 38 weeks per year - Monday, Tuesday, Wednesday or Thursday, Friday. If there is a requirement to work on training days, this will be paid as additional hours or used as days off in lieu.

Commitment to Safeguarding: Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification, Disclosure and Barring Service (DBS), medical, online and social media, prohibition from teaching, right to work, satisfactory references, suitability to work with children. You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the Job: This school accepts applications through their own website, where you may also find more information about this job. CVs are not accepted. Visas cannot be sponsored.

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