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Matron Assistant
2 months ago
About the Role
We are seeking a highly organized and efficient Matron Assistant to join our team at East Sussex Healthcare NHS Trust. As a key member of our administrative team, you will provide essential support to the Matron, ensuring the smooth operation of our department.
Key Responsibilities
- Provide administrative and secretarial support to the Matron, including typing letters and reports, maintaining electronic diaries, and dealing with routine queries.
- Deal promptly with incoming and outgoing mail, enter data accurately on department systems, and assist with meetings, including room booking and preparation of supporting documents.
- Undertake general office duties, such as photocopying, filing, sending and receiving documents, and managing emails.
- Record mandatory training, absence, and study leave for the team, process travel and other expenses forms, and assist with other Trust-related administration duties as assigned.
About Us
We are proud to provide 'Outstanding' care and be a great place to work. We provide safe, compassionate, and high-quality care to half a million people living or visiting East Sussex. Our extensive services are provided by 7000+ members of staff working from acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye, and Uckfield, over 100 community sites, and in people's own homes.
What We Offer
- Professional development opportunities
- Childcare facilities
Person Specification
Essential
- Good general education
- Typing/text processing/data entry skills to RSA II or equivalent or Administration NVQ 2 or equivalent skills
- Evidence of good numeracy and literacy
Desirable
- GCSE level A-C including English and Maths
- ECDL or other recognized IT qualification
Experience
Essential
- Evidence of previous admin or secretarial experience in a busy environment
- Record keeping and filing systems
- Prioritization of workload
Desirable
- Previous NHS administration experience
- Use of computerized record systems