Matron Assistant

About the Role

We are seeking an enthusiastic and organised Matron Assistant to join our team at East Sussex Healthcare NHS Trust. As a key member of our team, you will provide administrative and secretarial support to the Matron, ensuring the smooth operation of our department.

Main Responsibilities

The successful candidate will be responsible for:

• Providing efficient administrative support to the Matron, including typing letters and reports, maintaining electronic diaries, and taking and relaying messages.
• Dealing with incoming and outgoing mail, entering data accurately on department systems, and assisting with meetings, including room booking and preparation of supporting documents.
• Undertaking general office duties, such as photocopying, filing, sending and receiving documents, and managing emails.
• Recording mandatory training, absence, and study leave for the team, processing travel and other expenses forms, and assisting with other Trust-related administration duties.

About Us

We are proud to provide high-quality care and be a great place to work. As one of the largest organisations in East Sussex, we provide safe, compassionate, and high-quality care to half a million people living or visiting East Sussex. Our extensive services are provided by 7000+ members of staff working from acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye, and Uckfield, over 100 community sites, and in people's own homes.

Person Specification

The ideal candidate will have:

• Good general education
• Typing/text processing/data entry skills to RSA II or equivalent or Administration NVQ 2 or equivalent skills
• Evidence of good numeracy and literacy

Desirable Qualifications and Experience

The following qualifications and experience are desirable:

• GCSE level A-C including English and Maths
• ECDL or other recognised IT qualification
• Previous admin or secretarial experience in a busy environment
• Record keeping and filing systems
• Prioritisation of workload