Matron Assistant

Job summary

We are looking for enthusiastic Matrons Assistant to join our busy Bexhill Irvine Unit. You will be required to work as part of a multi-disciplinary team, supporting the matron. You will be required to work alongside nursing staff, consultants and doctors

Bexhill hospital is a small community hospital set in a town which has a lot to offer with beautiful sea views, picturesque countryside and is steeped in history. It is easily accessible from both acute sites and offers free parking to both staff and patients. There is good public transport and easy access to local cities and the continent. The Trust can offer: Professional development and Child care facilities.

Main duties of the job

The post holder will provide efficient administrative and secretarial support to the Matron. This will include; typing letters and reports as required in a timely fashion, maintaining electronic diaries. taking and relaying messages, by phone or in person, and deal with routine queries.

The post holder will deal promptly with incoming and outgoing mail. Enter data accurately on department systems, assist with meetings; including room booking, preparation of supporting documents, arranging catering and taking notes. You will assist with monitoring sick levels, ordering stationery, assist in the management of complaint responses.

The post holder will undertake general office duties photocopying/filing/sending /receiving / managing emails. You will record mandatory training / absence / study leave for team. You will process travel and other expenses forms and assist with other Trust related administration duties relevant to the post, as assigned by the Matron or relevant colleague.

About us

We are proud to provide 'Outstanding' care and be a great place to work

We provide safe, compassionate and high quality care to half a million people living or visiting East Sussex. We are one of the largest organisations in East Sussex, the only integrated provider of acute and community care in Sussex. Our extensive services are provided by 7000 + members of staff working from acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye and Uckfield, over 100 community sites and in people's own homes.

In 2020 the Care Quality Commission rated us as 'Good' overall, and 'Outstanding' for being caring and effective. The Conquest Hospital and our Community Services are rated 'Outstanding'. Eastbourne DGH rated 'Good'.

In 2020, the Trust launched its ambitious 'Building for our Future' programme. This once in a lifetime programme aims to repair, redevelop and expand our hospitals, transforming the environment in which we provide care for generations to come.

Job description

Job responsibilities

Please refer to the job description attached.

If you have any questions about this position please do not hesitate to contact us.

Person Specification

Qualifications

Essential

Good general education Typing / text processing/ data entry skills to RSAII or equivalent or Administration NVQ2 or equivalent skills Evidence of good numeracy and literacy

Desirable

GCSE level A-C including English and Maths ECDL or other recognised IT qualification

Experience

Essential

Evidence of previous admin or secretarial experience in a busy environment Record keeping and filing systems Prioritisation of workload

Desirable

Previous NHS administration experience Use of computerised record systems

Skills / Knowledge / Abilities

Desirable

Familiarity with medical / technical / other relevant terminology

---